Executive Assistant – Mackay – Established Chartered Accounting Firm

Cdmguru; Mackay Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Professional team environment

Flexible hours

Career stability

Job summary

Cdmguru in Mackay seeks an experienced Executive Assistant to provide high-level administrative support in a stable, professional accounting firm environment.

The role focuses on diary management, document preparation, and confidential data handling to enable Directors and the team to operate efficiently.

Qualifications

• Proven experience as an executive assistant or administrator.
• Strong written and verbal communication skills.
• Highly organised with ability to manage multiple priorities.

Responsibilities

• Provide executive-level administrative and secretarial support.
• Manage correspondence, documentation and regulatory records.
• Coordinate client meetings, diaries and schedules.
• Handle data entry, document preparation and filing.
• Support Directors and team with high-level admin tasks.
• Maintain accurate client records and compliance information.

Skills

Administration

Executive support

Diary management

Document preparation

Regulatory compliance

Communication

Data entry

Tools

Microsoft Office

Word

Excel

Outlook

Job description

Executive Assistant – Mackay – Established Chartered Accounting Firm

EXECUTIVE ASSISTANT– MACKAY – ESTABLISHED CHARTERED ACCOUNTING FIRM (JOB ID 1622)

Are you an experienced administrator or executive assistant looking for a stable, professional role within one of Mackay’s most respected accounting firms?

Do you thrive in a fast-paced office where organisation, professionalism and high-level support truly matter?

Our client is one of Mackay’s largest and most established Chartered Accounting firms, with a proud history spanning more than 100 years. With a strong reputation for delivering quality accounting, taxation and business advisory services, this respected practice combines legacy, professionalism and a supportive team culture within a highly regarded local business.

The Role:

• Providing executive-level administrative and secretarial support
• Managing correspondence flow, documentation and regulatory compliance administration
• Coordinating client appointments, schedules and diary management
• Handling data entry, word processing and document preparation
• Maintaining accurate client records and compliance information
• Supporting Directors and broader team operations with high-level administration
• Managing competing priorities while ensuring deadlines are met
• Contributing to the smooth day-to-day running of a professional accounting office

About You:

• Previous administration, executive assistant or office support experience
• Strong computer literacy and confidence across office systems
• Excellent written and verbal communication skills
• Highly organised with strong time management and prioritisation ability
• Self-motivated with initiative and the ability to work autonomously
• Professional presentation and strong attention to detail
• Comfortable managing confidential information within a professional services environment
• Experience within accounting or professional services advantageous but not essential

What’s On Offer:

• Join one of Mackay’s most respected long-standing accounting firms
• Stable, long-term career opportunity within an established practice
• Professional, supportive team environment
• Exposure to senior leadership and business operations
• Flexible hours may be considered, including school hours for the right candidate
• Diverse, varied role with genuine responsibility
• Strong local reputation and career stability
• Monday to Friday office-based role with structured business hours

This is an ideal opportunity for an experienced Administrator, Executive Assistant or Office Coordinator seeking a trusted, career-building role within a respected professional firm where your contribution genuinely matters.

If you value stability, professionalism, flexibility and the opportunity to become a key part of a highly regarded business, this role offers an exceptional next step.

Please note: This job is based in Australia therefore, only candidates who are permanent residents or citizens of Australia will be considered.