Executive Assistant For A Building Maintenance Company In Australia (Home Based Part Time)

Virtual Coworker Inc.; Port Macquarie; Remote; AUD 115,000 - 172,000; Full time

Job summary

Virtual Coworker Inc. is seeking an experienced Executive Assistant to support our building maintenance company’s C-suite with strategic and operational tasks. This remote role spans global time zones, requiring meticulous calendar control, travel planning, and high-quality communications.

You will manage complex schedules, coordinate international travel, triage inboxes, and prepare board materials while maintaining strict confidentiality and professionalism.

Qualifications

• 4+ years supporting C-level or senior directors in international settings.
• Proven ability to manage complex calendars across time zones.
• Experience coordinating international travel and events.
• Excellent written and spoken English with high attention to detail.
• Demonstrated discretion and confidentiality in handling sensitive information.

Responsibilities

• Strategically manage executive calendars across global time zones.
• Coordinate international travel itineraries and related logistics.
• Filter and draft responses for leadership communications.
• Prepare agendas, board decks, and capture action items during calls.
• Lead routine operational workflows and document management with accuracy.

Skills

Calendar management

Travel coordination

Inbox triage

Meeting preparation

Executive project support

English communication

Discretion & confidentiality

Time-zone coordination

Google Workspace

Microsoft 365

Slack

Calendly/Motion

Tools

Google Workspace

Microsoft 365

Slack

Calendly

Motion

Job description

What Executive Assistant For A Building Maintenance Company

Remote (South Africa) | Supporting an International Company

Monday – Friday | Full-Time

Elevate your career by providing top-tier strategic and operational support to global C-suite executives while enjoying full remote flexibility.

You will own high-level administrative operations, calendar management, and cross-time-zone coordination for senior international leadership. Serving as the primary gatekeeper and operational anchor, you will drive efficiency across executive workflows and executive project management.

What You'll Do

• Calendar & Schedule Management: Strategically manage complex executive calendars, resolving scheduling conflicts across multiple global time zones.
• Travel & Event Coordination: Organize seamless international travel itineraries, accommodation, logistics, and executive meeting schedules.
• Inbox & Communication Triage: Filter and prioritize incoming high-volume communications, drafting professional responses on behalf of leadership.
• Meeting & Operational Support: Prepare meeting agendas, compile board decks, attend critical calls to capture action items, and drive follow-ups.
• Administrative Project Ownership: Lead routine operational workflows, expense report processing, and document management with high accuracy.

What You Bring

• Experience & Certifications: 4+ years of experience as an Executive Assistant supporting C-level executives or senior directors in international settings.
• Core Technical/Specialized Skills: Advanced proficiency in Google Workspace, Microsoft 365, Slack, and modern scheduling platforms (e.g., Motion, Calendly).
• Background & Domain Expertise: Strong background in business operations, corporate administration, or project coordination.
• Technical Translation / Delivery: Exceptional written and verbal English communication with acute attention to detail.
• Working Style: Highly discreet, emotionally intelligent operator who anticipates executive needs and maintains strict confidentiality.

Remote Work Requirements

• Hardware: Reliable personal laptop or desktop capable of running all role-required software.
• Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
• Workspace: A dedicated, quiet, and professional home-office environment.
• Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.