Operations Administrator | Minto NSW

CEVA Logistics; Sydney; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

CEVAwell program

Employee Assistance Program

Volunteer Time Off

Life & Total Permanent Disability Ins.

Flexible work options (hybrid/remote)

Job summary

CEVA Logistics is seeking an Operations Administrator to support the Finished Vehicle Logistics (FVL) team in Minto NSW. Based on-site, you will report to the Administration Team Lead and work closely with the Operations Supervisor to manage administrative processes and customer coordination.

The role requires strong organisation and communication skills, with a background in administrative support in fast-paced environments. Proficiency in Microsoft Excel and office software is essential.

Qualifications

• Strong organisational and communication skills required for fast-paced environment.
• 2+ years of experience in an administrative role.
• Background in logistics, warehousing, or transport is highly regarded.

Responsibilities

• Provide day-to-day administrative support including scheduling, data collection, and reporting.
• Manage the shared mailbox and respond to incoming customer and operational queries.
• Support the operations team with booking requests, quotes, and manifest coordination.
• Liaise with fleet allocators and customer contacts to manage updates on vehicle movements.
• Handle incoming calls relating to collections, deliveries and vehicle status updates.
• Contribute to continuous improvement, teamwork and service excellence.

Skills

Organisational skills

Communication skills

Administrative support

Excel proficiency

Education

Year 12 completion

Admin training desirable

Tools

Microsoft Excel

Job description

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in more than 170 countries and with over 110,000 employees across 1,500 sites, we are proud to be a Top 5 global 3PL.

Every day, our people imagine better ways to serve a world in motion – creating smarter, safer, and more sustainable solutions for our customers.

YOUR ROLE

We are seeking a proactive and highly organised Operations Administrator to support the Finished Vehicle Logistics (FVL) team in Minto NSW. Based on-site and reporting to the Administration Team Lead, this role works closely with the Operations Supervisor and operations team to manage administrative processes, customer coordination, and site-based tasks that keep our operations running smoothly. It's a hands‑on, fast‑paced role ideal for someone who thrives on communication and attention to detail.

WHAT ARE YOU GOING TO DO?

Specifically, you will:

• Provide day‑to‑day administrative support including scheduling, data collection, and reporting
• Manage the shared mailbox and respond to incoming customer and operational queries
• Support the operations team with booking requests, quotes, and manifest coordination
• Liaise with fleet allocators and customer contacts to manage updates on vehicle movements
• Handle incoming calls relating to collections, deliveries and vehicle status updates
• Contribute to continuous improvement, teamwork and service excellence.

WHAT ARE WE LOOKING FOR?

Our ideal candidate has strong organisational and communication skills, with a background in administrative support in fast‑paced environments. You will also bring:

• Completion of Year 12; additional administration or business training is desirable
• Minimum 2 years’ experience in an administrative role
• Experience in logistics, warehousing, or transport is highly regarded
• Proficiency in Microsoft Excel and general office software
• Strong attention to detail and ability to prioritise competing deadlines
• Ability to work under pressure and respond calmly to time‑sensitive situations.

In addition to providing proof of work rights and suitable professional referees, progressed candidates will be required to undergo a medical assessment and national police check.

WHAT DO WE HAVE TO OFFER?

In addition to a challenging and rewarding work environment and competitive compensation, we are proud to offer a range of employee benefits designed to support your wellbeing, and help you thrive at work and in life.

• Personal wellbeing: prioritise your health and wellbeing through the CEVAwell program, Employee Assistance Program, Volunteer Time Off, and Life & Total Permanent Disability Insurance.
• Work‑life balance: benefit from flexible, hybrid, and remote work options, along with additional paid parental leave for primary carers.
• Professional development: your growth is essential to us. Unlock your potential through secondment and internal mobility opportunities, study assistance, leadership and mentoring programs, MyLearning – our global online platform with more than 1,000 courses – early career pathways and more.
• Financial wellbeing: We care about your financial security. Enjoy exclusive offers and discounts from our partners, novated leasing, annual safety workwear reimbursement, employee referral incentives, service recognition and short‑term incentive plans.

Diversity is core to who we are.

By reflecting the cultures and perspectives of our customers and communities, we perform at our best. CEVA Logistics is proud to be an equal opportunity employer and welcomes applications from all qualified candidates.

#CEVALogistics #WeAreCEVA #BetterWays #LifeAtCEVA #LI-DNI