Operations Administrator | Manufacturing

ATCO Structures and Logistics; Gold Coast City; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Free on-site parking

Bursary Program

Employee Assistance Program

Employee Share Purchase Plan option

Casual Dress Fridays

Ongoing career development

Job summary

ATCO Structures and Logistics in Luscombe, QLD is seeking an Operations Administrator to support the manufacturing function with purchasing and accounts-related documentation. The role reports to the Manufacturing Coordinator and collaborates withOperations, Manufacturing and Purchasing teams in a dynamic, global organisation.

The successful candidate will manage emails, invoices, POs, and vendor data, ensuring accuracy and timely processing aligned with accounting requirements.

Qualifications

• Experience in an operational administration role within manufacturing, construction, or related industry.
• Proficiency in Microsoft Office Suite with strong communication skills.
• Excellent attention to detail and ability to reconcile documents accurately.
• Excellent organisational and time-management abilities to prioritise tasks.
• Proactive approach to problem solving and continuous improvement.

Responsibilities

• Coordinate and maintain manufacturing email inboxes.
• Process and match supplier invoices, delivery dockets and purchase orders.
• Process and match subcontractor invoices with relevant PO docs for approval.
• Review and resolve discrepancies in orders, deliveries and invoicing.
• Assist Purchasing and stores teams with outstanding POs and follow up delays.
• Support month-end processes, stocktakes, reconciliations and accruals.
• Ensure paperwork aligns with ATCO accounting requirements.
• Liaise with suppliers on outstanding materials, POD requests and invoices.
• Assist with new vendor setup and vendor data maintenance.
• Ensure correct coding, pricing and documentation for audit and reporting.
• Provide admin support to Manufacturing Supervisor - Administration and wider team.

Skills

Operational administration experience

Microsoft Office

Interpersonal communication

Attention to detail

Time management

Continuous improvement

Oracle ERP experience

Tools

Oracle ERP

Job description

Operations Administrator | Manufacturing

ATCO Structures and Logistics – Luscombe QLD

ATCO Structures & Logistics | Luscombe, QLD

ATCO Structures & Logistics is a worldwide leader in modular design, manufacturing and construction. Through our solutions for workforce accommodation, office and commercial buildings, classrooms, hospitals and hotels, we've re-imagined how permanent and temporary modular facilities can help communities of all kinds.

Join our dynamic team in Luscombe (near Yatala), reporting directly to the Manufacturing Coordinator. Located alongside our Queensland manufacturing facility, our office buzzes with activity, promoting strong collaboration between our Operations, Manufacturing and Purchasing teams.

If you are keen to work with a truly collaborative team and a market leader in modular construction, read on!

What benefits we can offer you

• Free on-site parking
• Bursary Program
• Employee Assistance Program
• Employee Share Purchase Plan option
• Casual Dress Fridays
• Ongoing career development opportunities within a global organisation

What You Will Do

As the Operations Administrator, you will provide general administrative support across the manufacturing function to facilitate the efficient progression and completion of works and projects. The role is responsible for the accurate processing, reconciliation and coordination of purchasing and accounts-related documentation to support timely and compliant operations.

• Coordinate and maintain manufacturing email inboxes.
• Process and match supplier invoices, delivery dockets and purchase orders
• Process and match Subcontractor invoices with the relevant purchase order documentation for the Manufacturing- Supervisor to approve once verification of works has been completed.
• Review and resolve discrepancies between products, quantities or pricing between what was ordered, delivered and invoiced.
• Assist the Purchasing team and stores Administrator in monitoring outstanding purchase orders and proactively following up delayed items.
• Support month-end processes, including stocktakes, reconciliations, work in progress reporting and accruals.
• Ensure all paperwork received is in line with ATCO’S accounting requirements.
• Liaise with suppliers regarding outstanding materials, proof of delivery requests and missing invoices.
• Assist with new vendor setup and maintenance of vendor information.
• Ensure correct coding, pricing and documentation for audit and reporting purposes.
• Provide administrative support to the Manufacturing Supervisor - Administration and broader Manufacturing team.

What You Will Bring

• Experience in an operational administration role, ideally within a manufacturing, construction, building or related industry.
• Excellent computer literacy skills and proficiency across the Microsoft Office Suite.
• Strong interpersonal and communication skills, both written and verbal.
• High attention to detail with the ability to process and reconcile documentation accurately.
• Strong organisational and time-management skills, with the ability to prioritise competing tasks.
• A proactive approach to problem solving and continuous improvement.
• Experience with Oracle or similar ERP systems will be highly regarded.

We support diversity and encourage women and those of Aboriginal and Torres Strait Islander descent to apply.

Please note that only shortlisted candidates will be contacted. You must have the right to live and work in Australia to apply for this position.