Operations Administrator

Nearheal; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Verra Mobility, based in South Melbourne, seeks an organised Operations Administrator to support our road safety programs and frontline teams. The role covers purchasing, reporting, and compliance coordination in a busy technical operations environment.

The position is permanent, full-time and onsite in South Melbourne, five days a week. The role involves PO processing, invoice management, contractor inductions and scheduling support for field technicians.

Qualifications

• Experience in operations administration, business support or similar coordination role.
• Strong organisational skills with the ability to manage competing priorities and deadlines.
• Experience with purchase orders, invoice processing, operational reporting and record management.
• Intermediate Excel skills and proficiency with MS Office.
• Clear written and verbal communication and a professional, customer-focused approach.

Responsibilities

• Raising and tracking purchase orders, processing invoices and following up outstanding purchasing matters.
• Preparing operational reports and maintaining accurate spreadsheets, registers and records.
• Producing customer reports and monitoring compliance with contractual and operational requirements.
• Arranging contractor inductions and permits and maintaining compliance documentation.
• Managing shared inboxes, responding to enquiries and following up outstanding actions.
• Assisting field technicians and operational teams with scheduling and documentation.
• Working with internal teams, suppliers and customers to resolve operational and administrative issues.
• Recommending improvements to administrative processes and operational workflows.

Skills

Operations administration

Organisational skills

Purchase orders

Invoice processing

Operational reporting

Excel proficiency

Communication

Detail orientation

Independent work

SAP

Tools

Microsoft Office

SAP

Job description

Verra Mobility is a global smart mobility technology business with a clear purpose: making roads safer and journeys easier. We partner with governments and road authorities to deliver technology that improves road safety, encourages responsible driving and helps protect the communities who use our roads.

We are seeking an organised and proactive Operations Administrator to support the delivery of our road safety programs.

Based in South Melbourne, you'll play an important role in supporting our operational teams, field technicians, contractors and customers. This position combines purchasing, financial administration, customer reporting and compliance coordination in a busy technical operations environment.

We're looking for someone who enjoys working independently, managing competing priorities and taking responsibility for delivering accurate, timely outcomes.

This is a permanent, full-time role based in our South Melbourne office 5 days per week onsite.

What you'll be doing

• Raising and tracking purchase orders, processing invoices and following up outstanding purchasing matters.
• Preparing operational reports and maintaining accurate spreadsheets, registers and records.
• Producing customer reports and monitoring compliance with contractual and operational requirements.
• Arranging contractor inductions and permits and maintaining compliance documentation.
• Managing shared inboxes, responding to enquiries and following up outstanding actions.
• Assisting field technicians and operational teams with scheduling and documentation.
• Working with internal teams, suppliers and customers to resolve operational and administrative issues.
• Recommending improvements to administrative processes and operational workflows.

What you'll bring

• Demonstrated experience in operations administration, business support or a similar coordination role.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Experience with purchase orders, invoice processing, operational reporting and record management.
• Intermediate Microsoft Excel skills and proficiency across Microsoft Office applications.
• Clear written and verbal communication skills and a professional, customer-focused approach.
• Strong attention to detail, sound judgement and the ability to work independently.
• Experience supporting field services, engineering, maintenance or technical operations would be advantageous.
• Familiarity with SAP or similar enterprise systems would be beneficial.

Why join Verra Mobility?

You'll be part of an international technology business delivering programs that make a positive contribution to road safety.You'll work alongside experienced colleagues, support a range of operational activities and have opportunities to contribute to improvements in how we deliver our services.

Our values guide how we work: Do What's Right, Choose Courage Over Comfort, Win Together and Own It.

We value the unique backgrounds, experiences, and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities, and culturally and linguistically diverse people are encouraged to apply. Our aim is to create a workforce that reflects the community in which we live.

Verra Mobility Values

An ideal candidate for this role naturally works in alignment with the Verra Mobility Core Values:

• Own It. We focus on high performance and drive toward breakthrough outcomes. Our employees ensure accountability, optimize and align work, focus on the customer, and cultivate innovation.
• Do What's Right. We champion integrity and good character. Our team members model ethical behavior, demonstrate good judgment and are courageous.
• Choose Courage Over Comfort. We lean into the conversations, decisions and actions that move the business forward, even when they feel uncomfortable. We challenge assumptions, address issues early and prioritize progress over ease.
• Win Together. We believe in growing and inspiring people together. We seek people who collaborate, value differences, think and act globally, foster an engaging work environment, and recognize and develop others.

With your explicit consent which you provided as part of the application process, we will retain candidate personal data solely for the business purpose for which it was collected. In no event will we retain such data more than two (2) years following the closure of the recruitment process relating to the role for which you applied or in the event other related job opportunities arise within the company. Verra Mobility Applicant Privacy Notice

Verra Mobility is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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