Operations Admin Lead: Dispatch & Process Excellence

Australian Vintage; Buronga; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Parental leave (26 weeks)

Parental leave (4 weeks)

Mental Health First Aid Training

Product allowance

Employee discounts on AV products

Staff discounts

Loyalty | Birthday | Volunteer Leave

Sabbaticals and career breaks

Superannuation continuation

Retirement packages

Job summary

Australian Vintage is seeking an experienced Operations Administration Manager to lead the Buronga Hill Winery site administration team. You will oversee production administration, dispatch, transport coordination, reception, vineyard administration, accounts support and scheduling, ensuring support across all operations.

The role requires hands-on leadership, process improvement, and strong data integrity across systems, with a focus on service standards for internal and external stakeholders.

Qualifications

• Experience coordinating multiple administrative functions with high service standards.
• Demonstrated ability to identify and implement administrative process improvements.
• Intermediate to advanced Microsoft Office skills (Excel, Outlook and Word).
• Experience using ERP systems such as JDE and operational systems such as Innovint or similar.
• Understanding of production administration, dispatch documentation, inventory administration and transport coordination.
• Knowledge of purchase order and invoice administration processes.
• Demonstrated leadership and people management capability.
• Excellent communication and interpersonal skills with the ability to build relationships across all levels of the business.

Responsibilities

• Operate as a hands-on leader, driving day-to-day administrative services and ensuring process consistency.
• Ensure production administration, customer dispatch, export documentation and inventory administration are completed accurately and on time.
• Maintain data integrity across systems including JDE, Innovint and other business systems.
• Provide administrative support for Vintage Fruit Intake Scheduling and seasonal activities.
• Coordinate communication between growers, carriers and operational teams.
• Lead and develop the Production Administration and Reception team to deliver professional, customer-focused service.

Skills

Leadership

Excel

Outlook

Word

JDE ERP

Innovint

Tools

JDE

Innovint

Job description

Australian Vintage is seeking an experienced Operations Administration Manager to lead the Buronga Hill Winery site administration team. You will oversee production administration, dispatch, transport coordination, reception, vineyard administration, accounts support and scheduling, ensuring support across all operations.

The role requires hands-on leadership, process improvement, and strong data integrity across systems, with a focus on service standards for internal and external stakeholders.