Fleet Coordinator

Frontline Support Services; Cairns Regional; On-site; AUD 65,000 - 80,000; Full time

Job summary

Frontline Support Services in Cairns, Australia, seeks a Fleet Coordinator to ensure the organisation's vehicles are safe, roadworthy and available for operational use.

You will oversee servicing, registrations, insurance, vehicle tracking and fleet records, and ensure staff compliance with vehicle policies.

Key tasks include coordinating servicing, monitoring fuel usage, liaising with mechanics and insurers, and identifying ways to reduce fleet costs while maintaining safety and efficiency.

Qualifications

• Experience in administration, fleet coordination or a similar role.
• Strong organisational, communication and record-keeping skills.
• Current driver's licence.
• Blue card/yellow card.
• Police check within 6 months.

Responsibilities

• Coordinate vehicle servicing, maintenance, repairs, registrations and insurance.
• Monitor vehicle tracking systems and follow up on speeding incidents and unsafe driving.
• Maintain accurate vehicle records, inspection reports and maintenance schedules.
• Coordinate vehicle allocation, handovers and returns across FSS properties.
• Monitor fuel usage, vehicle expenses, damage reports and maintenance costs.
• Ensure vehicles are clean, safe and suitable for staff use.
• Report vehicle incidents, defects and safety concerns to management.
• Liaise with mechanics, insurers, suppliers and external service providers.
• Monitor compliance with FSS vehicle policies and safe driving procedures.
• Identify opportunities to improve fleet efficiency and reduce costs.

Skills

Fleet coordination

Administration

Record-keeping

Communication

Organisational skills

Tools

Microsoft Office

GPS tracking systems

Job description

Responsible for coordinating the organisation's vehicle fleet, ensuring vehicles are safe, roadworthy, maintained and available for operational use. The role oversees servicing schedules, registrations, insurance, vehicle tracking, fleet records and staff compliance with vehicle policies.

Position Summary

Responsible for coordinating the organisation's vehicle fleet, ensuring vehicles are safe, roadworthy, maintained and available for operational use. The role oversees servicing schedules, registrations, insurance, vehicle tracking, fleet records and staff compliance with vehicle policies.

Key Responsibilities

• Coordinate vehicle servicing, maintenance, repairs, registrations and insurance.
• Monitor vehicle tracking systems and follow up on speeding incidents and unsafe driving.
• Maintain accurate vehicle records, inspection reports and maintenance schedules.
• Coordinate vehicle allocation, handovers and returns across FSS properties.
• Monitor fuel usage, vehicle expenses, damage reports and maintenance costs.
• Ensure vehicles are clean, safe and suitable for staff use.
• Report vehicle incidents, defects and safety concerns to management.
• Liaise with mechanics, insurers, suppliers and external service providers.
• Monitor compliance with FSS vehicle policies and safe driving procedures.
• Identify opportunities to improve fleet efficiency and reduce costs.

Essential Requirements

• Experience in administration, fleet coordination or a similar role.
• Strong organisational, communication and record-keeping skills.
• Good computer skills, including Microsoft Office.
• Ability to manage competing priorities and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Current driver's licence.
• Blue card/yellow card.
• Police check within 6 months

Desirable

• Previous experience coordinating a fleet of vehicles.
• Experience using GPS tracking or fleet management systems.
• Knowledge of vehicle maintenance, registration and insurance processes.

Key Performance Expectations

• Vehicles are maintained, registered and insured as required.
• Servicing and maintenance are completed within scheduled timeframes.
• Fleet records are accurate and up to date.
• Vehicle tracking concerns and incidents are escalated promptly.
• Vehicle downtime and unnecessary fleet costs are minimised.
• Staff comply with FSS vehicle policies and safe driving requirements.