Onsite Project Administration Specialist – Growth & Invoicing

Powertech Pty Ltd; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Powertech Pty Ltd is seeking an administrative professional to support project managers with data entry, invoicing, and documentation. The role involves handling client queries, maintaining project records, and assisting with inductions and travel logistics.

The successful candidate will have a Cert III/IV or Diploma in Business Administration, strong communication skills, and the ability to work autonomously in a fast-paced environment.

Qualifications

• Cert III, Cert IV, Diploma in Business Administration, or minimum 2 years experience in an administrative role.
• Great interpersonal and communication skills, both written and verbal.
• Proactive and well‑organised.
• Great attention to detail & high level of accuracy while working in a fast-paced working environment.
• Worked with an ERP System (SAP, Oracle, Epicor, Pronto, Workbench etc) desirable.
• Proficient skills in Microsoft Office Applications (Outlook, Word, Excel), as well as a willingness to learn our in-house software system and work with this daily.
• Ability to work autonomously and demonstrates initiative.

Responsibilities

• Assisting Project Managers with data entry, invoicing, and purchase order documentation.
• Attending to client queries and requests.
• Maintaining registers, spreadsheets & documents for each project.
• Ensuring all project documentation is filed & easily accessible.
• Assist in maintaining training & competency records.
• Assist with administering all personnel site requirements including inductions, travel, training, and client documentation/systems.
• Accurate and on-time client invoicing and follow-up on aged receivables.
• Purchasing materials for internal and external projects, including raising purchase orders.
• Weekly review of query reports to ensure accurate tracking of projects.
• Attend to Office administrative requirements as directed by the Administration Lead.
• Any ad-hoc tasks assigned by the Administration Lead.

Skills

Interpersonal communication

Proactive & organised

Autonomous & initiative

Education

Cert III

Cert IV

Diploma in Business Administration

Tools

SAP

Oracle

Epicor

Pronto

Workbench

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Powertech Pty Ltd is seeking an administrative professional to support project managers with data entry, invoicing, and documentation. The role involves handling client queries, maintaining project records, and assisting with inductions and travel logistics.

The successful candidate will have a Cert III/IV or Diploma in Business Administration, strong communication skills, and the ability to work autonomously in a fast-paced environment.