Administrator

Powertech; City of Brisbane; On-site; AUD 60,000 - 76,000; Full time

Job summary

Powertech is seeking an Administrator to join our Brisbane office on a full-time basis. You will support Project Managers with data entry, invoicing and documentation, while ensuring accurate filing and easy access to project records.

You will handle client queries, manage registers, and assist with training records and site induction logistics, using ERP systems and MS Office. A Cert III/IV or Diploma in Business Admin or 2+ years in admin is preferred.

Qualifications

• Supports project managers with data entry, invoicing and PO documentation.
• Maintains registers, documents and project files with accuracy.
• Handles client queries and supports site personnel requirements.
• Experience with ERP and Office suite is preferred.

Responsibilities

• Assist Project Managers with data entry, invoicing and purchase orders.
• Handle client queries and requests in a timely manner.
• Maintain registers, spreadsheets and project documents.
• Ensure all project files are properly filed and accessible.
• Support training and competency records.
• Administer site inductions, travel and client documentation.
• Process accurate client invoicing and follow up aged receivables.
• Raise purchase orders and purchase materials for projects.
• Review query reports weekly to track progress.
• Support general office administration as directed.
• Take on ad-hoc tasks from Administration Lead.

Skills

Interpersonal & communication skills

Proactive & well-organised

Attention to detail

Autonomous work style

Education

Cert III/Cert IV or Diploma in Business Administration

Tools

ERP systems (SAP/Oracle/Epicor/Pronto/Workbench)

Microsoft Office (Outlook/Word/Excel)

Job description

About Powertech

Powertech is a leading Electrical EPC and Services provider, trusted for delivering complex and critical projects across Oil & Gas, Mining, Utilities, Defence, Infrastructure and Energy sectors since 1998. We embrace innovation and focus on technical excellence with a safety-first mindset. Our inclusive culture fosters collaboration and growth, creating a unique environment where every team member can achieve their full potential.

Introduction

Powertech is a leading Electrical EPC and Services provider, trusted for delivering complex and critical projects across Oil & Gas, Mining, Utilities, Defence, Infrastructure and Energy sectors since 1998. We embrace innovation and focus on technical excellence with a safety-first mindset. Our inclusive culture fosters collaboration and growth, creating a unique environment where every team member can achieve their full potential.

We have an exciting opportunity for an Administrator to join Powertech on full time - permanent basis at our Brisbane office.

About The Role

• Assisting Project Managers with data entry, invoicing, and purchase order documentation.
• Attending to client queries and requests.
• Maintaining various registers, spreadsheets & documents appropriate for each project.
• Ensuring all project documentation is correctly filed & easily accessible.
• Assist in maintaining training & competency records.
• Assist with administering all personnel site requirements including inductions, travel, training, and client documentation/systems.
• Accurate and on time client invoicing and diligence with following up on aged receivables.
• Purchasing materials for internal and external projects, including raising purchase orders.
• Weekly review of query reports to ensure accurate tracking of projects.
• Attending to Office administrative requirements as directed by the Administration Lead.
• Any ad-hoc tasks assigned by the Administration Lead.

About You

• Cert III, Cert IV, Diploma in Business Administration, or minimum 2 years experience in an administrative role.
• Great interpersonal and communication skills, both written and verbal.
• Proactive and well-organised.
• Great attention to detail & high level of accuracy while working in a fast-paced working environment.
• Worked with an ERP System (SAP, Oracle, Epicor, Pronto, Workbench etc) desirable.
• Proficient skills in Microsoft Office Applications (Outlook, Word, Excel), as well as a willingness to learn our in-house software system and work with this daily.
• Ability to work autonomously and demonstrates initiative.

Ready to join the team?

Upload your resume and let’s get started.

Powertech - We Know What’s at Stake.

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