Business Administration Coordinator

Inland Power Solutions; Wagga Wagga City Council; On-site; AUD 65,000 - 85,000; Full time

Job summary

Inland Power Solutions in Wagga Wagga seeks a proactive Business Administration Coordinator to support client communications, invoicing, and day-to-day administration. You'll work closely with Project Managers and be the essential link between clients, suppliers, and internal teams.

The role requires two years of admin experience, a Certificate III in Business, strong Microsoft Office skills, and the ability to manage multiple tasks with accuracy and professionalism.

Qualifications

• Two years' experience in an administration role.
• Certificate III in Business or equivalent.
• Experience processing supplier invoices.
• Strong written and telephone communication skills.
• Excellent organisation and record-keeping.
• Ability to learn new systems quickly.

Responsibilities

• Answer client enquiries and connect them to the appropriate person.
• Provide clients with approved project updates.
• Assist Project Managers with processing supplier invoices and cost allocation.
• Co-ordinate monthly client invoicing with Project Managers.
• Provide administrative support and coordinate internal meetings.
• Maintain accurate business records and follow procedures.
• Keep the office organised and well presented.
• Identify administrative problems and suggest practical improvements.
• Assist with maintenance of business procedures, forms and records.

Skills

Client communication

Organisational skills

Attention to detail

Independent work

Problem solving

Education

Certificate III in Business

Tools

Microsoft Office

Job description

Inland Power Solutions is looking for a proactive and capable Business Administration Coordinator to join our Wagga Wagga team. This is a varied, hands-on role covering client communication, general administration, supplier invoice processing, monthly project invoicing and business systems. You'll work closely with our Project Managers and become an important link between our clients, suppliers and internal teams.

Key responsibilities

• Answering client enquiries and connecting clients with the appropriate person or department
• Providing clients with approved updates on their projects
• Assisting Project Managers with processing supplier invoices and allocating costs accurately
• Working with Project Managers to complete monthly client invoicing
• Coordinating internal office meetings and providing administrative support
• Maintaining accurate business records and following established procedures
• Keeping the office organised, professional and well presented
• Identifying administrative problems and suggesting practical improvements
• Assisting with the maintenance of business procedures, forms and records

About you

• At least two years' experience in a similar administration role
• A Certificate III in Business, or an equivalent qualification and relevant experience
• Experience processing supplier invoices
• Strong written and telephone communication skills
• Good attention to detail, organisation and record-keeping skills
• Sound Microsoft Office skills
• Work independently and use initiative
• Approach problems calmly and look for practical solutions
• Communicate professionally with clients, suppliers and colleagues
• Be comfortable learning new systems and better ways of working
• Manage competing priorities and follow tasks through to completion

About us

Inland Power Solutions is an established electrical infrastructure business delivering design, construction and maintenance services throughout regional NSW.

This position is based at our Wagga Wagga office. Full-time employment is preferred; however, flexible working hours or permanent part-time employment may be considered for the right candidate.