Onsite Construction Administrator – Lead Site Coordination

Crescent Projects Pty Ltd; Port Macquarie; On-site; AUD 70,000 - 95,000; Full time

Job summary

Hotondo Homes MNC in Port Macquarie, NSW invites applications for an experienced Onsite Construction Administrator. This full-time, negotiable role supports on-site project coordination, documentation, and stakeholder communications to keep projects on schedule.

You will manage contracts and permits, coordinate daily site activities, prepare progress reports, and liaise with contractors and suppliers. Strong MS Office skills and construction knowledge are essential.

Qualifications

• Proven experience as a Construction Administrator or similar role in construction.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Word, Excel, PowerPoint, and document management systems.
• Knowledge of construction terminology and processes.
• Ability to work independently and in a team.

Responsibilities

• Manage project documentation including contracts, permits, and plans.
• Coordinate daily site activities.
• Prepare and distribute site reports and progress updates.
• Liaise with contractors, subcontractors and suppliers for deliveries.
• Clarify payments and budgets with project finance.
• Assist with budget tracking and cost control.
• Support the Project Manager with admin tasks and site inspections.
• Maintain on-site communications and stakeholder updates.
• Organise filing systems for easy retrieval.
• Ensure compliance with safety and quality standards.

Skills

Organisational skills

Time management

Communication skills

MS Office

Documentation management

Construction terminology

Tools

Construction management software

Job description

Hotondo Homes MNC in Port Macquarie, NSW invites applications for an experienced Onsite Construction Administrator. This full-time, negotiable role supports on-site project coordination, documentation, and stakeholder communications to keep projects on schedule.

You will manage contracts and permits, coordinate daily site activities, prepare progress reports, and liaise with contractors and suppliers. Strong MS Office skills and construction knowledge are essential.