Onsite Construction Administrator

Crescent Projects Pty Ltd; Port Macquarie; On-site; AUD 70,000 - 95,000; Full time

Job summary

Hotondo Homes MNC in Port Macquarie, NSW invites applications for an experienced Onsite Construction Administrator. This full-time, negotiable role supports on-site project coordination, documentation, and stakeholder communications to keep projects on schedule.

You will manage contracts and permits, coordinate daily site activities, prepare progress reports, and liaise with contractors and suppliers. Strong MS Office skills and construction knowledge are essential.

Qualifications

• Proven experience as a Construction Administrator or similar role in construction.
• Strong organisational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Word, Excel, PowerPoint, and document management systems.
• Knowledge of construction terminology and processes.
• Ability to work independently and in a team.

Responsibilities

• Manage project documentation including contracts, permits, and plans.
• Coordinate daily site activities.
• Prepare and distribute site reports and progress updates.
• Liaise with contractors, subcontractors and suppliers for deliveries.
• Clarify payments and budgets with project finance.
• Assist with budget tracking and cost control.
• Support the Project Manager with admin tasks and site inspections.
• Maintain on-site communications and stakeholder updates.
• Organise filing systems for easy retrieval.
• Ensure compliance with safety and quality standards.

Skills

Organisational skills

Time management

Communication skills

MS Office

Documentation management

Construction terminology

Tools

Construction management software

Job description

Crescent Projects Pty Ltd – Port Macquarie NSW

Hotondo Homes MNC is seeking an experienced Onsite Construction Administrator to join our team in Port Macquarie, NSW. This is a full-time position (negotiable), where you will play a crucial role in supporting the smooth operation of our construction projects. As an Onsite Construction Administrator, you will be the backbone of project coordination, ensuring that all administrative and operational requirements are met efficiently and effectively. This position is essential to maintaining project timelines, managing documentation, and facilitating communication between all stakeholders on site.

Key responsibilities

• Manage and maintain all project documentation, including contracts, permits, site plans, and correspondence
• Coordinate daily site activities
• Prepare and distribute site reports and progress updates
• Liaise with contractors, subcontractors, and suppliers to schedule deliveries and coordinate on-site activities
• Liase with banks, clients, certiers and council to keep the projects running smoothly
• Process invoices, purchase orders, and client payments to keep projects on track
• Assist with budget tracking and cost control documentation
• Support the Project Manager with administrative tasks and site inspections
• Manage site communications and ensure all stakeholders are kept informed of project developments
• Maintain organised filing systems, both physical and digital, for easy document retrieval

What we're looking for

• Proven experience as a Construction Administrator or similar administrative role within the construction industry
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and document management systems
• Knowledge of construction terminology, processes, and industry standards
• Attention to detail and accuracy in record-keeping and documentation
• Ability to work independently and as part of a collaborative team
• Problem-solving skills and the ability to handle unexpected situations professionally
• Preferred: Experience with construction management software or project management tools

What we offer

Hotondo Homes MNC is committed to supporting our employees' professional growth and well-being. We offer:

• Competitive salary and remuneration package commensurate with experience
• Opportunities for professional development and skills advancement within the construction industry
• A supportive and collaborative work environment with a dedicated team
• Flexible work arrangements where possible to support work-life balance
• Health and safety initiatives to ensure a secure working environment
• Access to company facilities and resources on site

About us

Hotondo Homes MNC is a leading construction company based in Port Macquarie, NSW, with a strong reputation for delivering high-quality projects on time and within budget. We are committed to excellence in all aspects of our work, from project planning and execution to client relations and team management. Our company values integrity, professionalism, and innovation, and we pride ourselves on creating a workplace where our employees can thrive. We work across the mid north coast from Forster to Nambucca.