On-Site Project Coordinator – Construction Admin

Gough Recruitment; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Client-side project exposure

iCIRT-rated Builder/Developer

Long-term career growth

Development in Construction Project Mg

Job summary

Gough Recruitment is representing a client in South-West Sydney seeking an experienced Project Coordinator/Administrator to support the Project Management team on multi-residential construction sites. This on-site role features a rotational Saturday roster and offers exposure to a growing project pipeline.

You will coordinate meetings, maintain documentation, manage subcontractors and suppliers, and liaise with authorities to obtain permits and approvals.

Qualifications

• Minimum of two (2) years' local experience in a similar role within the building and construction industry, preferably on Class 2 residential projects.
• Proficient in Google Workspace applications and Microsoft Project; experience with Jobpac, Field View, and Microsoft Teams is advantageous but not essential.
• Highly organised with strong attention to detail and the ability to prioritise tasks and consistently meet deadlines.
• Demonstrates integrity, professionalism, and excellent verbal and written communication skills, with a proactive and analytical approach to problem solving.
• Self-motivated, enthusiastic team player with a strong work ethic, seeking ongoing professional development within a growing organisation.
• Comfortable speaking on the phone when liaising and coordinating with suppliers, subcontractors, and authorities.

Responsibilities

• Provide comprehensive site and project administration support, including organising progress review meetings, preparing and issuing minutes, and maintaining controlled project documentation.
• Coordinate subcontractors by arranging kick-off meetings, issuing site instructions and notices, assessing cost and time impacts, and following up on inspections and compliance requirements.
• Manage supplier coordination, including scheduling deliveries, organising returns, and assisting with invoice verification and credit assessments.
• Liaise with authorities, consultants, and statutory bodies to obtain required approvals, permits, and certifications.
• Maintain accurate, compliant, and up-to-date project records in accordance with contractual, regulatory, and company requirements.
• Support the Site and Project Managers with project controls, including tracking progress, risks, variations, and supporting documentation.
• Contribute to the development and continuous improvement of project management systems, processes, and best practices to improve operational efficiency.

Skills

Organisation

Communication

Problem solving

Tools

Google Workspace

Microsoft Project

Jobpac

Field View

Microsoft Teams

Job description

Gough Recruitment is representing a client in South-West Sydney seeking an experienced Project Coordinator/Administrator to support the Project Management team on multi-residential construction sites. This on-site role features a rotational Saturday roster and offers exposure to a growing project pipeline.

You will coordinate meetings, maintain documentation, manage subcontractors and suppliers, and liaise with authorities to obtain permits and approvals.