On-Site Engineering Admin Coordinator - Part-Time

Check Pass Technologies; Newcastle-Maitland; On-site; AUD 42,000 - 62,000; Part time

Job summary

Check Pass Technologies Pty Ltd in Newcastle, NSW, is seeking a part-time Administrative Coordinator (4 days per week) to support day-to-day office operations and project delivery at Mayfield West. The role involves scheduling, meeting coordination, document preparation, and data entry to ensure accurate project records.

You will work closely with engineers, project managers and tradespeople, handle inquiries, assist with basic finance tasks such as invoice tracking and purchase orders, and

Qualifications

• Strong communication, written and verbal, with internal/external stakeholders.
• Solid administrative support and organization skills.
• Customer service focus with professionalism.
• Basic finance skills: handling invoices, purchase orders and expenses.
• Proficiency with office tools (Microsoft Office) and ERP/PM systems beneficial.
• Ability to work independently in a fast-paced engineering/project environment.
• Experience in an administrative/coordinator role in industrial/engineering settings preferred.
• Vocational training or certificate/degree in business administration or related field preferred but not mandatory.

Responsibilities

• Manage scheduling and meeting coordination.
• Prepare documents and maintain project/client records.
• Handle data entry and basic finance tasks like invoice tracking and POs.
• Coordinate with engineers, project managers and tradespeople.
• Support onboarding logistics and maintain organized files.
• Contribute to continuous improvement of administrative systems.

Skills

Communication skills

Administrative support

Organization skills

Customer service

Finance basics

Office productivity tools

ERP/PM systems

Independent work

Industry admin experience

Business admin training

Education

Certificate/Degree in business administration or related field

Tools

Microsoft Office

ERP/PM systems

Job description

Check Pass Technologies Pty Ltd in Newcastle, NSW, is seeking a part-time Administrative Coordinator (4 days per week) to support day-to-day office operations and project delivery at Mayfield West. The role involves scheduling, meeting coordination, document preparation, and data entry to ensure accurate project records.

You will work closely with engineers, project managers and tradespeople, handle inquiries, assist with basic finance tasks such as invoice tracking and purchase orders, and