Office Services Manager - Newcastle

Familyandkids; Newcastle; Hybrid; AUD 90,000 - 120,000; Full time

Job summary

Beca is seeking an Office Services Manager in Newcastle to lead the day-to-day office operations, including facilities management, front-of-house services, and workplace experiences for staff and visitors. The role reports to the Corporate Services Manager and supports regional leadership as needed.

You will manage reception, supplier relationships, mail/courier coordination, onboarding, meetings/events, and HSE activities while coordinating with building management to ensure a smooth,

Qualifications

• Strong leadership abilities
• Excellent communication skills
• Organisational excellence

Responsibilities

• Oversee office services reception
• Maintain supplier relationships
• Coordinate mail and couriers
• Provide onboarding support
• Coordinate meetings and events
• Lead HSE activities
• Liaise with building management to ensure efficient office operation

Job description

Job Description

This influential and hands-on role is ideal for someone ready to step into a leadership position and shape a high-performing office services function. The role is permanent full-time, with flexibility to consider part-time arrangements spread across five days, based in our Newcastle office.

Reporting to the Corporate Services Manager, the Office Services Manager will lead the delivery of day-to-day office operations in Newcastle. This includes facilities management, front-of-house services, and providing seamless workplace experiences for employees and visitors. You will also provide support to the Corporate Services Manager and at times, the wider regional leadership team.

Your day-to-day will involve overseeing office services reception, maintaining supplier relationships, coordinating mail and couriers, providing onboarding support, meeting and event coordination, and workplace health, safety and environment (HSE) activities. You will also liaise with building management to ensure the office runs efficiently and professionally at all times., A career with Beca will provide you with:

• Flexibility & Wellbeing: We recognise that achieving a work-life balance is unique to everyone. Enjoy flexible working options to manage your personal and family priorities, along with dedicated leave for wellbeing and community engagement.
• Belonging & Ownership: Join a diverse and inclusive team where collaboration and creativity thrive, and you can bring your whole self to work. You may also have the chance to take advantage of our unique shareholder opportunities, sharing in our collective success.
• Parental Leave: Take time for what matters most with up to 14 weeks of fully paid parental leave, inclusive of all genders.
• Career Growth & Development: Your growth is our priority! Benefit from continuous learning and professional development through our company training programmes and support for professional accreditation, including pathways to Chartership with Engineers Australia. Work alongside industry leaders and gain hands-on experience to unlock your career potential.

About the Employer

Beca prides itself on supporting a diverse and inclusive culture - open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.

Who is Beca?

Beca is one of the Asia-Pacific region's largest employee-owned professional services consultancies. Our team of over 4300 professionals is diverse enough to bring a wide range of perspectives and expertise to every client and challenge, creating resourceful, smart solutions from our collective experience and insights.

'Creative people together transforming our world' is our vision. It reflects our culture, our aspirations and our purpose - to make everyday better.

Our four values - partnership, tenacity, enjoyment and care - sit at the heart of everything we do, reflecting how we work every day with each other and our clients.

At Beca we make everyday better for our clients, our people and our community and your involvement makes it possible. Our size and agility mean you're not just on the fringes; you're making a visible difference, partnering to develop and deliver solutions from the ground up.

As a people-focused business, we understand that work-life balance means a lot of different things to different people and that it's not always easy juggling work with everything else life throws at us. This is why we are happy to discuss flexible working arrangements for all opportunities in the Beca team.

About the Candidate

To be successful in this role, you need strong leadership, communication and organisational skills, along with a proactive, solutions-focused approach. You are comfortable managing multiple priorities, and you take pride in delivering high standards of service.

Additionally, you enjoy building relationships across all levels of the business and creating a positive, well-supported workplace environment. A collaborative mindset, adaptability, and a willingness to roll up your sleeves will be key to your success.

If you thrive in a fast-paced environment, take ownership of your work, and are passionate about delivering exceptional office services, we'd love to hear from you.