Office & Projects Coordinator (Hybrid Setup)

Valuable People PTY; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Growth opportunities

Job summary

ARC Electrical Group in Laverton, VIC, is seeking an Office Manager to join its growing commercial electrical business. This hands-on role keeps the office running, coordinates jobs, and supports the directors.

You’ll manage day-to-day administration, schedule electricians, prepare quotes, raise invoices in Xero, and liaise with builders, customers and suppliers. The position is full-time with a hybrid setup (4 days onsite, 1 day remote) and offers a salary of 70,000–90,000 AUD per year.

Qualifications

• Experience in office management, administration or service coordination preferred.
• Experience with Xero or job management software is advantageous.
• Trades environment experience beneficial.

Responsibilities

• Managing day-to-day office administration, calls and emails
• Coordinating jobs, scheduling electricians and keeping project records up to date
• Preparing quotes, raising invoices and managing accounts in Xero
• Liaising with builders, customers, suppliers and electricians
• Setting up jobs and maintaining documentation in our job management software
• Tracking project costs, supplier invoices and outstanding payments
• Managing compliance records, insurances and project documentation
• Improving office systems and processes as the business grows

Skills

Organised

Proactive

Multitasking

Stakeholder communication

Tools

Xero

Job management software

Job description

ARC Electrical Group in Laverton, VIC, is seeking an Office Manager to join its growing commercial electrical business. This hands-on role keeps the office running, coordinates jobs, and supports the directors.

You’ll manage day-to-day administration, schedule electricians, prepare quotes, raise invoices in Xero, and liaise with builders, customers and suppliers. The position is full-time with a hybrid setup (4 days onsite, 1 day remote) and offers a salary of 70,000–90,000 AUD per year.