Office & Payroll Administrator

SonataCX; Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

SonataCX in Melbourne is seeking an Office & Payroll Administrator to coordinate day-to-day office operations and payroll processing. Reporting to the Senior Human Resources Advisor, you’ll support HR activities and onboarding, ensuring accurate records and compliance.

This full-time, permanent role (38 hours/week, Mon–Fri, 9:00–5:10) offers hybrid work and collaboration across global teams, with opportunities to contribute to continuous improvement and positive workplace culture.

Qualifications

• 1 year experience in payroll or administration.
• Strong interpersonal and communication skills.
• Excellent organisational skills and attention to detail.

Responsibilities

• Provide general office administration and business support to regional management and operational teams.
• Administer payroll processes and respond to employee payroll-related enquiries.
• Coordinate end-to-end recruitment activities, including candidate administration, onboarding and induction processes.
• Maintain employee records and support HR processes across the lifecycle.
• Coordinate training records, policy acknowledgements and employee documentation for compliance.
• Support employee engagement initiatives and contribute to a positive workplace culture.
• Act as a key contact for HR matters across overseas offices and assist regional stakeholders.
• Support ISO compliance, audits and document control activities.
• Undertake other duties and projects as reasonably required.

Skills

Interpersonal skills

Problem solving

Organisational skills

Decision making

Written & verbal communication

Attention to detail

Payroll administration

Job description

Be part of a multicultural team in a global organisation that values career growth and offers the flexibility of a hybrid work model. You’ll have the opportunity to collaborate with colleagues worldwide, contribute to innovative client programs, and advance your career in a supportive environment.

We’ve been improving customer experience experts worldwide since 1995. From humble beginnings, and an aspirational name, our belief and determination grew GAPbuster Worldwide from a local start-up to a truly global success story.

Today, as SonataCX, we have offices and teams of customer experience experts worldwide, covering the widest range of measurement programs in over 100 countries. We’re looking to grow our terrific team to support the next stage of our plans.

Our expertise lies in our ability to deliver bespoke, highly complex, ongoing measurement programs that drive change from your frontlines teams and throughout your organisation.

The Opportunity

We are currently seeking an organised and proactive team player to join our Office Administration & Human Resources team in Melbourne as an Office & Payroll Administrator. Reporting to the Senior Human Resources Advisor, you’ll play a key role in coordinating day-to-day office operations, supporting accurate and timely payroll processing, and providing administrative support across HR activities. With strong attention to detail and a collaborative approach, you’ll help ensure the smooth running of our office and contribute to continuous improvement. This is a full-time permanent position (38 hours per week, Monday–Friday, 9:00 am–5:10 pm).

Responsibilities:

• Provide general office administration and business support to regional management and operational teams.
• Administer payroll processes and respond to employee payroll-related enquiries.
• Coordinate end-to-end recruitment activities, including candidate administration, onboarding and induction processes.
• Maintain employee records and support key HR processes across the employee lifecycle.
• Coordinate training records, policy acknowledgements and employee documentation to ensure compliance with organisational requirements.
• Support employee engagement initiatives and contribute to a positive workplace culture.
• Act as a key point of contact for HR-related matters across overseas offices and provide support to regional stakeholders as required.
• Support ISO compliance requirements, audits and document control activities.
• Undertake other duties and projects as reasonably required.

Skills:

• Strong interpersonal skills
• Problem solving and analysis
• Outstanding organisational skills
• Sound decision making and judgement
• Excellent written and verbal communication
• Attention to detail
• 1 year experience in a payroll or administration preferable