Payroll Assistant - Part Time

seek.com.au; Melbourne; On-site; AUD 36,000 - 48,000; Part time

Job summary

seek.com.au is seeking a Payroll Assistant to join our Port Melbourne team on a part-time basis, 3–4 days per week, to support payroll processing and onboarding.

You will provide admin support to the Senior Payroll Officer, maintain accurate employee records, and ensure compliance with Fair Work, tax and superannuation obligations.

This role offers exposure to payroll systems such as Tanda, Deputy, ADP and Xero, with a focus on accuracy, data integrity and customer service.

Qualifications

• Experience in Payroll, Human Resources, recruitment administration, or a similar administrative role.
• Previous payroll support experience working in a medium to large organisation.
• Understanding of payroll processes and Australian employment conditions.
• Experience with payroll or HR systems (e.g. Tanda, Deputy, ADP, Xero) is advantageous.
• Experience with implementation and development of payroll systems.
• Intermediate Excel skills and strong overall system capability.

Responsibilities

• Assist with fortnightly payroll processing with the Senior Payroll Officer.
• Check timesheet data before pay runs.
• Support calculation of wages, overtime, entitlements, and terminations.
• Maintain accurate, compliant employee records.
• Support recruitment activities and coordinate hiring processes.
• Support onboarding lifecycle with timely documentation.
• Enter payroll data in line with policies.
• Stay updated on award rates, allowances, and laws.
• Assist payroll reconciliations and reporting; ensure Fair Work, tax and super obligations.
• Answer payroll enquiries with clear guidance.
• Guide pays, leave balances, and employment terms.
• Assist new employees with onboarding documents and policies.
• Prepare contracts and variation letters for changes.
• Assist offboarding and final pay processes.
• Maintain accuracy and data integrity in payroll systems.

Skills

Payroll

Human Resources

Recruitment admin

Tools

Tanda

Deputy

ADP

Xero

Job description

Our company is a national industry leader and is currently seeking a dynamic and enthusiastic person to join our team as a Payroll Assistant supporting our iconic retail stores.

This part time position will be based out of the Port Melbourne office 3-4 days per week as we believe face to face interaction results in faster outcomes!

The Payroll Assistant provides administrative and operational support to the Senior Payroll Officer by assisting in the accurate, timely, and compliant processing of payroll and related payroll administration activities.

The role also provides administrative support to the National Recruitment Manager, particularly in onboarding and employee data management, ensuring a smooth transition from recruitment through to payroll setup.

This role ensures payroll accuracy and compliance while delivering a seamless employee experience from recruitment through to employment lifecycle administration.

Key Responsibilities

Payroll Support

Assist with the preparation and processing of fortnightly payroll, working closely with the Senior Payroll Officer

Checking of Timesheet data prior to pay run processing

Support the calculation of wages, overtime, entitlements and terminations

Assist in maintaining up-to-date employee records, ensuring all employee records are accurate, compliant and up to date

Recruitment & Onboarding Support

Provide support to the National Recruitment Manager by assisting with recruitment activities and coordinating hiring processes across the business

Deliver administrative support throughout the onboarding lifecycle, ensuring all required documentation is completed accurately and within agreed timeframes

Compliance & Administration

Ensure payroll data is entered in line with company policies and procedures

Stay up to date with changes to award rates, allowances, and legislative requirements

Assist with payroll reconciliations and reporting requirements and ensure compliance with Fair Work, tax, and superannuation obligations are met

Employee Support

Respond to general payroll enquiries, providing clear advice and solutions, or escape where required

Provide guidance on pays, leave balances and employment conditions

Support new employees with the onboarding process (e.g. contracts, documentation, policies, Visa conditions, etc)

Prepare employment contracts, variation letters & other relevant employments documentation for existing employees with changes to employment conditions (eg: promotions, salary increases, etc)

Support offboarding processes including final pay coordination and documentation

Systems & Data Management

Maintain payroll system accuracy and data integrity

Key Skills & Experience

Experience in Payroll, Human Resources, recruitment administration, or a similar administrative role

Previous payroll support experience working in a medium to large organisation

Understanding of payroll processes and Australian employment conditions

Experience with payroll or HR systems (e.g. Tanda, Deputy, ADP, Xero) is advantageous

Experience with implementation and development of payroll systems

Intermediate Excel skills and strong overall system capability

Personal Attributes

Exceptional verbal and written communication skills to interact with candidates and hiring managers

Strong attention to detail and ability to manage high-volume tasks under tight deadlines

Good communicator with the ability to handle employee inquiries and sensitive payroll information

Ability to work collaboratively within a team and independently manage responsibilities

High attention to detail and accuracy and strong organisational skills

Why Join Us?

Opportunity to make a significant impact on the efficiency and growth of a leading Australian business.

Work in a dynamic and supportive environment that values innovation and continuous improvement.

Professional development opportunities in a growing company