Office Operations Manager: Payroll, Invoicing & Systems

Jobomas; Brisbane; On-site; AUD 70,000 - 90,000; Full time

Job summary

Vantage Cleaning Solutions Pty Ltd in Queensland is seeking an experienced Office Manager to organise and oversee office administration, payroll records and client accounts. You will report to the Managing Director and drive efficient administrative processes across multiple sites in Queensland.

You will develop and implement procedures, monitor budgets, coordinate with HR, accounts, operations and scheduling teams, and ensure timely, accurate records and strong client service.

Qualifications

• Diploma/Advanced Diploma/Associate Degree in business, administration or related field or at least three years of relevant experience.
• Experience managing office administration and improving office systems and procedures.
• Sound understanding of payroll administration, employees and contractor records, client accounts and expenditure monitoring.
• Strong organisational skills and ability to prioritise competing demands and meet deadlines.

Responsibilities

• Plan, organise and oversee daily office administration, set work priorities and service standards, and monitor the completion and quality of administrative work.
• Coordinate administrative tasks across staff, allocate resources and provide guidance on office systems, procedures and documentation.
• Manage electronic filing, document control, and employee, contractor, supplier and client records.
• Coordinate employee administration including onboarding, offboarding, leave records and payroll information in consultation with HR.
• Oversee timesheets and payroll information and resolve discrepancies with relevant staff.
• Manage client accounts, invoicing, quotations, service agreements, work orders and cost records.
• Monitor office budgets and administrative expenditure and prepare expenditure summaries and management reports.
• Coordinate purchasing, supplier communications and maintenance of office equipment and supplies.
• Liaise with management, HR, accounts, operations, scheduling and estimating to resolve issues and exchange information.
• Implement and monitor office procedures, approvals and confidentiality and safety requirements.
• Organise internal meetings, maintain minutes and action registers.
• Review and improve office systems, templates and reporting processes.

Skills

Office administration

Payroll administration

Documentation & records

Attention to detail

Education

Diploma/Advanced Diploma/Associate Degree in business/administration

Tools

Microsoft Excel

Microsoft Word

Microsoft Teams

Xero

Simpro

Fergus

Job description

Vantage Cleaning Solutions Pty Ltd in Queensland is seeking an experienced Office Manager to organise and oversee office administration, payroll records and client accounts. You will report to the Managing Director and drive efficient administrative processes across multiple sites in Queensland.

You will develop and implement procedures, monitor budgets, coordinate with HR, accounts, operations and scheduling teams, and ensure timely, accurate records and strong client service.