Office Operations Manager & Executive Assistant

Everi Pty; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Generous travel discounts

Study Assistance Policy

Employee Referral Policy

Parental Leave program

Purchased Leave policy

Private Health discounts

Employee Assistance Program

Discounts on Journey Beyond merch

Flexible working environment

Job summary

Journey Beyond in Adelaide is seeking an Office Operations Manager & Executive Assistant to lead the office support team including the café and to provide high-level support to the Executive Team. You will ensure clear responsibilities, priorities and performance expectations, while coordinating meetings, travel, events and expenses.

This role offers flexibility with full-time or 0.8 FTE for the right candidate, and the chance to contribute to a busy, trusted team within Australia’s leading

Qualifications

• Experienced Office Manager/EA with leadership experience and a proven ability to support senior leaders.
• Strong planning, organizational and communication skills with discretion and integrity.
• Ability to manage multiple priorities, travel arrangements and event logistics.

Responsibilities

• Provide leadership to the Office & Café Supervisor and ensure facilities operate efficiently.
• Oversee daily workflows of the café team and maintain a high standard of service.
• Coordinate facilities services and relationships with providers for office presentation.
• Deliver monthly staff engagement activities with the Café team.
• Provide high-level administrative support to Executive Team (scheduling, travel, expenses).
• Assist in coordinating special projects and initiatives for the Executive Team.

Skills

People leadership

Executive support

Scheduling & events

Travel arrangements

Expense processing

MS Office

Tools

MS Office Suite

Job description

Job Description

Reporting to the Chief Growth Officer, the Office Operations Manager & Executive Assistant will oversee the office support team who play a critical role in the functional operations of our busy North Terrace office including the café, while supporting members of the Executive Team. This position combines operational leadership with high-level Executive support. You will ensure the office support team have clear responsibilities, priorities and performance expectations.

This role is available on either a full-time basis or part time (0.8 FTE) for the right candidate.

Key responsibilities will include:

• Provide leadership and direction to the Office & Café Supervisor, ensuring office and café facilities and services are of a high standard and operating efficiently
• Overseeing the daily workflows and priorities of the café team
• Manage relationship and services with facilities providers to ensure the smooth operation and presentation of the North Terrace Office and Satellite Office
• Support engagement within office facilities through the delivery of monthly staff engagement activities with the Café team
• Provide high-level administration support to members of the Executive Team, including but not limited to scheduling meetings and events, managing travel arrangements and processing expenses
• Assist in managing and coordinating special projects or initiatives as assigned by the Executive Team, If you are an experienced people leader who can bring functional leadership support to a growing business function and would like the opportunity to work closely with the Executive suite, we would love to hear from you.

About the Employer

Be a part of sharing special places and shaping lasting memories with Australia's leading experiential tourism business.

About Journey Beyond

Australia's leading experiential tourism group, Journey Beyond, is privileged to operate 20 brands spanning the country and New Zealand, connecting guests to the land, and to each other.

Headquartered in Adelaide, Journey Beyond formed in 2016 and now comprises tourism brands including: iconic trains The Ghan, Indian Pacific, Great Southern, The Overland; premium small-group outback operator Outback Spirit; eco-luxury lodge Sal Salis Ningaloo Reef; aquatic adventures Cruise Whitsundays, Rottnest Express, Sailaway Port Douglas, Horizontal Falls Seaplane Adventures, Darwin Harbour Cruises and Journey Beyond Cruise Sydney; our tallest members, Melbourne Skydeck and Eureka 89; the historic Vintage Rail Journeys; The Telegraph Station in Alice Springs; Monarto Safari Resort; Exmouth Dive & Whalesharks Ningaloo, New Zealand coach tour specialist Grand Pacific Tours, and Voyages Tourism Australia.

About the Candidate

You are an experienced Office Manager and Executive Assistant with proven experience leading and managing an administration team. Your strong people-management skills including coaching, delegating and supporting combined with the ability to support senior leaders in a changing environment will make you a suitable fit for the role. Highly organised and detail oriented, you possess exceptional written and verbal communication skills and are comfortable working with Executives, Team members and external stakeholders. You demonstrate a high level of professionalism, discretion and integrity when managing confidential information, along with strong proficiency across the Microsoft Office Suite. Experience in project management will be highly regarded, along with your flexibility to travel if and as required.

Work Environment

What We Offer

• Generous discounts on Journey Beyond travel and experiences
• Study Assistance Policy
• Employee Referral Policy
• Parental Leave program
• Purchased Leave policy
• Private Health discounts
• Employee Assistance Program
• Discounts on Journey Beyond merchandise
• Flexible working environment