Office Operations & Facilities Coordinator

Elysium; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Arkadia is seeking an organised Office Coordinator to support Arkadia Property and the wider Group. This role handles office management, guest relations and day-to-day operations to keep the office running smoothly in Sydney.

The ideal candidate will be detail oriented, proactive, a clear communicator, and comfortable liaising with staff and external contractors. Experience in office support and administration is preferred.

Qualifications

• Experience in hands-on Office Administrator or team assistant roles.
• Strong administrative and PC skills including Office and AV tools.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Coordinate office operations, facilities and building management with staff and external parties.
• Ensure WHS, fire safety and security requirements are met; liaise with building management.
• Operate AV and video conferencing equipment for presentations and meetings.
• Induct and train new starters on office procedures and procurement processes.
• Manage reception, kitchen, and workspace cleanliness; oversee equipment and supplies.
• Oversee office archives, subscriptions and business services.
• Handle post, couriers, stationery orders and office consumables.
• Organise team events and significant days; manage petty cash for small purchases.
• Supervise office cleaners and inductions for tradespeople working on site.

Skills

Office administration

Team coordination

Customer service

Communication

Attention to detail

Initiative

Microsoft Office

AV equipment handling

Tools

Microsoft Office

Video conferencing equipment

Job description

Arkadia is seeking an organised Office Coordinator to support Arkadia Property and the wider Group. This role handles office management, guest relations and day-to-day operations to keep the office running smoothly in Sydney.

The ideal candidate will be detail oriented, proactive, a clear communicator, and comfortable liaising with staff and external contractors. Experience in office support and administration is preferred.