Office Manager & Workplace Experience Lead — Sydney Move

Future Secure AI Inc.; Sydney; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Future Secure AI is seeking an Office Manager to be the operational backbone of our Sydney office. This is a hands-on role: you will be the single point of contact for facilities, vendors, and workplace experience.

Our Sydney office uses a hot-desking model with 80 desks serving a headcount of 200 in a hybrid workforce. You will lead the upcoming office move, manage vendors and IT logistics, and be the first face visitors and candidates meet when they walk through our doors.

Qualifications

• Prior experience in office management, facilities coordination, or workplace operations, ideally in a fast paced or scaling environment.
• Experience managing an office move or large scale facilities project is highly regarded.
• Comfort working independently and owning outcomes without an administrative team to lean on.

Responsibilities

• Serve as receptionist and single point of contact for facilities and workplace operations.
• Lead coordination of an upcoming office move, including vendors, IT logistics, and furniture planning.
• Oversee day-to-day facilities operations for a mid-to-large office in a hot-desking model.
• Set up and manage the hot desk booking system to ensure fair desk allocation.
• Monitor capacity trends and utilization data; flag risks to leadership.
• Act as primary contact for facilities, vendor, and building management issues.
• Maintain office supplies, equipment, and workplace standards.
• Take responsibility for Work Health and Safety (WHS) compliance and incident reporting.
• Support planning and delivery of office events and logistics.

Job description

Future Secure AI is seeking an Office Manager to be the operational backbone of our Sydney office. This is a hands-on role: you will be the single point of contact for facilities, vendors, and workplace experience.

Our Sydney office uses a hot-desking model with 80 desks serving a headcount of 200 in a hybrid workforce. You will lead the upcoming office move, manage vendors and IT logistics, and be the first face visitors and candidates meet when they walk through our doors.