Sydney Office & Facilities Lead

Future Secure AI; Sydney; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

Future Secure AI is seeking an Office Manager to be the operational backbone of our Sydney office. This hands-on role will be the single point of contact for facilities, vendors, and workplace experience in a hybrid, desk-sharing environment.

You will lead an upcoming office move, manage IT and furniture logistics, coordinate space and capacity planning, and ensure a welcoming first impression for visitors, clients, and candidates.

Qualifications

• Experience in office management or facilities operations.
• Experience leading an office move or large facilities project is highly regarded.
• Ability to work independently without a dedicated administrative team.
• Strong vendor and stakeholder management skills to resolve issues on the spot.
• Familiarity with desk booking or workplace management software, or willingness to learn quickly.
• Proactive, data-minded approach; monitor utilisation trends and flag risks early.
• Excellent interpersonal and communication skills for guest-facing moments.
• Strong organisational skills and ability to prioritise competing demands.

Responsibilities

• Serve as receptionist and first point of contact for guests, clients, and candidates.
• Lead coordination of an upcoming office move, including managing vendors, IT and furniture logistics, and timelines.
• Oversee day-to-day facilities operations for an 80-desk workspace supporting 200 staff in a hot-desking model.
• Set up and optimize the hot desk booking system for fair, efficient desk allocation.
• Monitor capacity trends and utilisation data, flag risks to leadership.
• Be the primary contact for facilities, vendor, and building management issues; resolve problems independently.
• Maintain office supplies and equipment; uphold workplace standards.
• Monitor Work Health and Safety compliance and coordinate incident reporting as needed.
• Support planning and delivery of office events, coordinating logistics and vendors.

Skills

Office management

Facilities coordination

Vendor management

Stakeholder management

Desk booking systems

Independent work

Job description

Future Secure AI is seeking an Office Manager to be the operational backbone of our Sydney office. This hands-on role will be the single point of contact for facilities, vendors, and workplace experience in a hybrid, desk-sharing environment.

You will lead an upcoming office move, manage IT and furniture logistics, coordinate space and capacity planning, and ensure a welcoming first impression for visitors, clients, and candidates.