Office Manager - Temp to Perm

Mars Recruitment; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Mars Recruitment is seeking a proactive Office Manager for their Sydney CBD office on a temp-to-perm basis. You will be the go-to person for day-to-day operations, supporting a busy team of around 160 people and collaborating with senior stakeholders to ensure smooth running and a welcoming environment.

The role is office-based, five days a week, and offers a path to permanent employment. You will coordinate facilities, events, onboarding and administration while driving a positive culture

Qualifications

• Experience in office management, administration or facilities.
• Proactive, hands-on approach with ownership mindset.
• Excellent organisation and time management.
• Strong communication and interpersonal skills.
• Ability to coordinate events and manage multiple priorities.

Responsibilities

• Oversee day-to-day running of the Sydney office and admin tasks.
• Be the first point of contact for office queries and requests.
• Coordinate facilities, maintenance, supplies and office needs.
• Manage meeting rooms and create a welcoming workplace.
• Coordinate internal events and team functions.
• Assist onboarding and support new starters day one.
• Manage suppliers, couriers, catering and building management.
• Support senior stakeholders with ad hoc admin requests.
• Assist with invoices, expenses and purchase orders.
• Help foster a positive office culture and employee experience.
• Identify opportunities to improve processes and efficiencies.

Skills

Office management

Administration

Facilities coordination

Stakeholder support

Event coordination

Communication

Multi-tasking

Job description

We are seeking a proactive and energetic Office Manager to join a leading professional services firm in their Sydney CBD office on a temp-to-perm basis.

This is a fantastic opportunity for someone who enjoys being the go-to person in the office, creating a welcoming environment and ensuring the day-to-day operations run smoothly. You’ll be supporting a busy office of approximately 160 people, coordinating office administration, events and facilities while working closely with senior stakeholders and internal teams.

This role is in the office 5 days a week.

Key Responsibilities

• Oversee the day-to-day running and administration of the Sydney office
• Act as the first point of contact for office-related queries and requests
• Coordinate office facilities, maintenance, supplies and general office requirements
• Manage meeting rooms, office spaces and ensure the workplace is organised and welcoming
• Coordinate internal events, team functions, celebrations and office activities
• Assist with onboarding new starters and ensuring they have everything they need on day one
• Manage office suppliers, couriers, catering and building management
• Support senior stakeholders and teams with ad hoc administrative requirements
• Assist with invoices, expenses, purchase orders and general office administration
• Help drive a positive office culture and engaging employee experience
• Identify opportunities to improve office processes and efficiencies

Key Requirements

• Previous experience in Office Management, Administration, Facilities, Team Assistance or Business Support
• Professional services experience would be highly regarded
• Excellent organisational and time-management skills
• A proactive, hands-on approach with the ability to take ownership
• Strong communication and interpersonal skills
• Confident dealing with people at all levels of an organisation
• A positive, energetic and approachable personality
• Strong attention to detail and the ability to multitask in a fast-paced environmentComfortable coordinating events and managing multiple priorities
• Available to commence ASAP

This is an exciting opportunity to join a professional and collaborative organisation where you will play a key role in the day-to-day experience of a large Sydney office. The role offers the opportunity to make the position your own, build strong relationships across the business and transition into a permanent position.