Administration Officer

K&S Freighters; City of Melbourne; On-site; AUD 55,000 - 65,000; Full time

Benefits offered by this job

Novated car lease

Salary sacrifice

Paid parental leave

Employee assistance program

Job summary

K&S Freighters is seeking a motivated Administration Officer to join our Truganina team in Victoria. This role supports daily business functions and operational administration within a growing, multi-modal logistics operation.

Working with an experienced manager, you will handle day-to-day admin tasks, data entry, document control and stakeholder liaison in a fast-paced environment. A Certificate IV in Office Administration is desirable, and prior logistics exposure is highly regarded.

Qualifications

• Experience in fast-paced admin environments.
• Exposure to accounts administration or finance support functions.
• Strong organisational skills with keen attention to detail.
• Ability to manage multiple priorities and work independently.
• Certificate IV in Office Administration desirable.

Responsibilities

• Assisting the operational team with day-to-day administrative support
• Managing phone and email inquiries
• Managing POD returns, document control and record management
• Processing purchase orders, invoices and general accounts administration
• Assisting with P&L and End of Month reporting tasks
• Data entry, updating and maintaining spreadsheets
• Coordinating customer accounts and responding to client enquiries
• Supporting internal auditing, compliance and reporting requirements
• Maintaining management information systems and reporting databases
• Liaising with internal stakeholders, drivers, customers and suppliers
• Ensuring company systems, procedures and compliance standards are met
• Supporting continuous improvement initiatives across administration processes

Skills

MS Office proficiency

Data entry

Document management

Communication skills

Education

Certificate IV in Office Administration

Tools

MS Office

Job description

K&S Corporation is an ASX-listed company and dominant multi-modal transport and logistics provider in Australia and New Zealand. Our comprehensive offerings across road, rail, and sea transport, alongside fuel distribution and specialised logistics subsidiaries, position us a critical player in national and trans-Tasman supply chains, serving a wide range of sectors from mining and agriculture to retail and industrial clients. With a proud 80-year history our brand is known for innovation, customer focus, continuous improvement, and industry leading safety. K&S Freighters maintains one of Australia's largest company-owned fleet, employing over 1600 personnel and headquartered in Truganina, Victoria.

At K&S Freighters, we're more than just transport, we're the driving force behind Australia's supply chain. From road, rail, and coastal sea forwarding to export packing and wharf lodgement, we deliver seamless, end-to-end logistics solutions that keep Australia moving.

The Opportunity:

We are seeking a motivated and proactive Administration Officer to join our Truganina team. This is an exciting opportunity to become part of a growing operation where you will play a key role supporting daily business functions and operational administration.

Working alongside an experienced manager with over 19 years in the industry, you'll be part of a down-to-earth and collaborative team where your contribution will be genuinely valued.

This role is ideal for someone who enjoys working in a fast-paced environment, can manage competing priorities and takes pride in maintaining accurate systems and processes.

You will:

• Assisting the operational team with day-to-day administrative support
• Managing phone and email enquiries
• Managing POD returns, document control and record management
• Processing purchase orders, invoices and general accounts administration
• Assisting with P&L and End of Month reporting task
• Data entry, updating and maintaining spreadsheets
• Coordinating customer accounts and responding to client enquiries
• Supporting internal auditing, compliance and reporting requirements
• Maintaining management information systems and reporting databases
• Liaising with internal stakeholders, drivers, customers and suppliers
• Ensuring company systems, procedures and compliance standards are met
• Supporting continuous improvement initiatives across administration processes

What you'll bring:

• Previous administration experience in a fast-paced environment
• Exposure to accounts administration, purchase orders or finance support functions
• Basic to intermediate MS Office skills
• Strong organisational skills with excellent attention to detail
• Ability to work independently and manage multiple priorities
• Strong communication and problem-solving skills
• Positive attitude and team-focused approach
• Confidence learning new systems
• Transport and logistics industry experience highly regarded
• Certificate IV in Office Administration (or equivalent) are desirable

Why Join us:

• Competitive remuneration
• Career development and progression opportunities
• Be part of building a new team from the beginning
• Novated car lease option
• Salary sacrifice
• Paid parental leave
• Growth and development to support career progression
• Employee recognition and rewards program
• 24/7 Employee assistance program including financial wellness support
• Background checks for all new employees to support our safe workplace
• Stable ASX listed, multi-modal business with 80 years of industry history

To uphold our core value of "Everybody Safe Everyday" a pre-employment medical and police check will be required to be successful in this role.

Applicants must have full Australian working rights. We are not engaging recruitment agencies for this role.