Office Manager - Operations & Admin Leader (Full Time)

Medford Australia Pty Ltd; Sydney; On-site; AUD 72,000 - 88,000; Full time

Job summary

Medford Australia Pty Ltd – Sans Souci NSW is seeking a skilled Office Manager for a full-time role. The position oversees administrative functions, personnel, client services, records, accounts and procurement to support service delivery.

The role requires 1–3 years of related experience, strong MS Office skills, and a solid understanding of safety regulations. The successful candidate will manage invoices, maintain records, coordinate resources and supervise staff while ensuring compliance

Qualifications

• AQF Associate Degree, Advanced Diploma, or Diploma in Business Administration, Leadership and Management, or a related field.
• 1–3 years of proven experience as Office Manager or Senior Administrator.
• Strong understanding of occupational health and safety regulations.
• High level of professionalism and discretion with confidential information.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organisational, time-management and problem-solving skills.
• Strong interpersonal and communication abilities, with capacity to liaise at all levels.

Responsibilities

• Plan, coordinate and oversee day-to-day administrative functions and priorities.
• Allocate personnel, equipment, supplies and other resources.
• Coordinate cleaning and grounds maintenance across service areas.
• Assign work schedules and monitor performance and completion.
• Manage client enquiries, service requests, complaints and follow-up.
• Maintain client, employee and operational records and keep documentation current.
• Process invoices and purchase orders; liaise with accounts using Xero and Dext.
• Coordinate procurement and maintenance of supplies and relate with suppliers.
• Maintain employee records and onboarding documentation in Employment Hero.
• Support recruitment, interviews, onboarding and scheduling.
• Maintain health and safety documentation and compliance registers.
• Monitor performance and report issues to the Business Manager.
• Coordinate with teams to deliver efficient admin and operations.
• Assist in implementing procedures to improve efficiency and consistency.
• Ensure activities comply with policies and regulatory requirements.

Skills

MS Office

Organisational skills

Communication

Problem solving

Staff supervision

Education

AQF Associate/Advanced Diploma/Diploma in Business Admin or related

Tools

Xero

Dext

Formitize

Gmail

Employment Hero

Job description

Medford Australia Pty Ltd – Sans Souci NSW is seeking a skilled Office Manager for a full-time role. The position oversees administrative functions, personnel, client services, records, accounts and procurement to support service delivery.

The role requires 1–3 years of related experience, strong MS Office skills, and a solid understanding of safety regulations. The successful candidate will manage invoices, maintain records, coordinate resources and supervise staff while ensuring compliance