Office Manager

Cox Purtell Staffing Services; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Cox Purtell Staffing Services in Melbourne CBD seeks an experienced Office Operations lead for a hands-on, on-site 6-month assignment. You will run day-to-day activities, coordinate vendors, and ensure smooth operations across Melbourne, Perth, Sydney and Auckland sites.

You will manage the local budget, oversee security, and partner with HR to prep for new starters and events. Quick start and on-site presence are essential.

Qualifications

• 5+ years of experience in office management or facilities management in a multinational tech environment.
• Proven vendor/contractor management with KPI tracking and cost control.
• Strong knowledge of health and safety, fire safety and security standards in Australia.

Responsibilities

• Oversee day-to-day office operations across Melbourne and other sites including front desk and facilities.
• Manage relationships with landlords and vendors, track SLAs and KPIs.
• Act as security liaison for access control, badges, visitors and incident response.
• Manage local operating budget, POs and invoice reconciliation.
• Coordinate onboarding and office events with HR and leadership.

Skills

Office management

Vendor management

Facilities management

Budget management

Tech proficiency

Tools

Google Workspace

Slack

Zoom

ServiceNow

Job description

Cox Purtell Staffing Services – Melbourne VIC

About the client

Our client is a global technology organisation with a growing presence across Australia and New Zealand. Their regional offices sit within a well-established international workplace and facilities function, with strong support from regional and global leadership. They place real value on creating offices that are welcoming, inclusive and run smoothly, so their people can focus on doing great work.

About the role

Based in their Melbourne CBD office, you will be the go-to person for office operations and facilities, while also overseeing the Perth, Sydney and Auckland sites. This is a hands-on, on-site role where you will look after everything from vendors and building management to physical security, safety compliance and the local budget. You will be the face of the office for staff and visitors in this 6-month engagement, which starts quickly and may extend to 12 months.

Duties

• Oversee day-to-day office operations across Melbourne, Perth, Sydney and Auckland, including front desk, mailroom, supplies, amenities and general upkeep.
• Manage relationships with landlords, building management and facility vendors such as cleaning, security and catering, including tracking SLAs and KPIs.
• Act as the local physical security point of contact, managing access control, badge and visitor management, incident response and emergency drills.
• Manage the local operating budget, raising purchase orders, matching vendor invoices and flagging variances against forecast.
• Partner with HR, Talent Acquisition and local leadership to prepare for new starters and coordinate office events, celebrations and culture initiatives.

Requirements

• 5+ years of experience in office management, workplace services or facilities management, ideally within a multinational technology or corporate environment.
• Proven experience managing vendors and contractors, including reviewing quotes, negotiating contracts and tracking service performance.
• Sound knowledge of building management practices and Australian workplace health and safety, fire safety and security requirements.
• Experience managing an operating budget, purchase orders and invoice reconciliation.
• Confidence using workplace technology such as Google Workspace, Slack, Zoom and ticketing systems like ServiceNow.
• Comfortable overseeing multiple sites and handling executive escalations calmly and professionally.
• Available to start quickly and work on-site in the Melbourne CBD for a 6‑month contract.