Executive Office Manager

West Beach Parks; Adelaide; On-site; AUD 100,000 - 140,000; Full time

Job summary

West Beach Parks in South Australia is seeking an Executive Office Manager to lead the Executive Office, supporting the CEO and Executive with governance, strategic reporting and government relations. Working closely with the CEO, you will help drive governance, decision-making, and engagement across ministerial offices and government departments.

This 2-year fixed-term role covers coordination of strategic documents, including the Annual Report, Strategic Plan and Business Plan, with a focus on

Qualifications

• High-level administrative and executive support experience.
• Excellent written and verbal communication with discretion.
• Strong organisation and project management across priorities.
• Knowledge of governance, policy and government processes.
• Collaborative, proactive with senior leaders and external stakeholders.
• National Police Clearance and a current Australian Driver’s Licence.

Responsibilities

• Lead the Executive Office operations and support the CEO and Executive.
• Governance, governance processes, agendas, minutes, reports and workplans.
• Prepare Board papers, annual workplans and strategic documents.
• Oversee government engagement, ministerials, cabinet submissions and briefings.
• Coordinate strategic reporting, Annual Report and Strategic/Business Plans.
• Drive continuous improvement across Executive Office systems and processes.

Skills

Executive support

Communication

Organization

Governance

Policy knowledge

Stakeholder engagement

Driver's licence

Police clearance

Education

Diploma or Certificate in Administration or Business

Job description

West Beach Parks is an established South Australian organisation with a clear purpose to care for and enhance West Beach Parks for current and future generations. Its strategic priorities focus on its destination, community, environment, people and long-term financial sustainability. The organisation is guided by its HEART values of Ethics, Accountability, Respect and Teamwork.

Your new role

As the Executive Office Manager, you will lead the operations of the Executive Office, providing professional and strategic support to the CEO and Executive. Working closely with the CEO, you will play an important role in governance, executive decision-making, government relations, strategic reporting and the delivery of key organisational priorities.

This is a broad and trusted position with responsibility for the coordination and delivery of strategic documents, including the Annual Report, Strategic Plan and Business Plan. You will monitor emerging issues, support organisational responses and ensure the CEO has timely and accurate information to support informed decision-making.

You will lead Board and governance processes, including the preparation and management of agendas, minutes, reports, matters for decision and annual workplans. You will also oversee government engagement, including Ministerials, Cabinet Submissions and Government Briefings, acting as a key liaison with Ministerial offices, government departments and agencies.

The position also has responsibility for executive-led projects, policy management, stakeholder engagement, CEO communications and continuous improvement across Executive Office systems and processes.

What you’ll need to succeed

• Demonstrated experience providing high-level administrative, project and executive support to senior executives and Boards.
• Exceptional written and verbal communication skills, with strong attention to detail and discretion when managing sensitive information.
• Strong organisational and project management skills, with experience working across competing priorities and deadlines.
• Sound knowledge of governance, policy and government processes.
• A collaborative and proactive approach, with the judgement and professionalism required to work closely with senior leaders and external stakeholders.
• A Diploma or Certificate in Administration or Business, and/or extensive experience in a Government setting.
• A National Police Clearance and current Australian Driver’s Licence.

What you’ll get in return

This is a 2-year fixed term opportunity to join West Beach Parks in a highly trusted position at the centre of its Executive Office. You will work closely with the CEO, and Executive Team across governance, government engagement, strategic priorities and key organisational initiatives.

You will have the opportunity to bring strong judgement, professionalism and leadership to a position with genuine breadth, while supporting an organisation focused on its community, environment, people and long-term sustainability.