Office And Administration Manager

Workplace Giving Australia; Sydney; On-site; AUD 60,000 - 100,000; Part time

Job summary

Workplace Giving Australia is seeking an experienced Office and Administration Manager to oversee the day-to-day operations of our Sydney office. You will support the CEO, manage facilities, supervise the administrative team, and ensure efficient office workflows.

Responsibilities include implementing policies, coordinating meetings and travel, maintaining records, handling HR-related tasks with the HR team, and ensuring compliance with policies and legal requirements.

Qualifications

• Bachelor degree or equivalent in business/management.
• 3–5 years in office administration or operations management.
• Experience using Xero, Employment Hero & Hubspot.
• Proven ability to lead a team and run office functions efficiently.
• Strong organisational, time management and written/verbal communication skills.

Responsibilities

• Oversee daily office operations to ensure efficiency.
• Develop and implement office policies, procedures and systems.
• Coordinate facilities, supplies, equipment and vendor relationships.
• Manage budgets related to office operations and petty cash.
• Organise meetings, events and travel arrangements.

Skills

Team leadership

Organisational skills

Communication

Time management

multitasking

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Xero

Employment Hero

Hubspot

MS Office Suite

Job description

Job Title: Office and Administration Manager

Reports to: Chief Executive Officer

Location: Sydney

Employment Type: Part Time (3 days) Monday-Wednesday in the office

About Us

Workplace Giving Australia strives to make giving part of everyday life in Australia and New Zealand. As such we are a leading provider of solutions and services to enable and drive giving in the workplace including workplace giving services, foundation accounts, and corporate grants services.

Position Overview

We are looking for a highly organised and detail-oriented Office and Administration Manager to oversee the day-to-day administrative operations of our office. This role ensures the smooth running of the office, supports the CEO and contributes to the overall efficiency of the organisation.

Key Responsibilities and Duties

• Manage and oversee daily office operations to ensure organisational efficiency.
• Develop and implement office policies, procedures, and systems to improve operational effectiveness.
• Coordinate facility management, including office maintenance, supplies, equipment, and vendor relationships.
• Manage budgets related to office operations, including supplies, services, and petty cash.
• Organise and facilitate meetings, events, and travel arrangements.
• Maintain and update records and documentation (HR files, contracts, insurance, etc.) in line with company policies and legal requirements.
• Support the Chief Executive Officer as and when needed.
• Serve as the point of contact for internal teams, vendors, service providers, and building management.
• Support HR tasks such as onboarding, leave management, and staff records, in collaboration with the HR department.

Key Selection Criteria

Essential

• Bachelor's degree in Business Administration, Management, or a related field.
• 3-5 years of experience in office administration or operations management.
• Experience using Xero, Employment Hero & Hubspot.
• Proven ability to manage a team and office functions efficiently.
• Strong organisational, time management, and leadership skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and office management software.
• Ability to multitask and remain calm under pressure.

Desirable

• Flexible and available to work additional hours during peak periods when required.
• Familiarity with the charitable sector.
• Exposure to CRM systems and project management tools.