Office Manager / Administrator / Coordinator

ZETA TECHNOLOGIES AUSTRALIA PTY LTD; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Zeta Technologies Australia Pty Ltd, Sydney CBD, seeks an experienced Office Manager / Administrator / Coordinator to support our growing Australian operations. It is a multi-task role based at Orchard Hills, serving as the go-to person for day-to-day office operations.

Responsibilities include managing company vehicles and airport transfers, coordinating executive visits and travel, handling the office lease, couriers, and service providers, supporting factory and office fit-outs, and managing

Qualifications

• Experience in office management, coordination, administration or executive support.
• Fluent Mandarin and English, both spoken and written.
• Full Australian driver licence with a clean driving record.
• Confidence driving across Sydney.
• Strong organisational skills with high attention to detail.
• Able to manage multiple tasks and meet deadlines.
• Willingness to work occasional early mornings, evenings or weekends.
• Proficiency in Microsoft Office (Outlook, Excel, Word).

Responsibilities

• Managing company vehicles and driving executives, including airport transfers
• Coordinating executive visits, travel bookings, hosting and events
• Managing the office lease, couriers and service providers
• Supporting the factory and office fit-out
• Handling invoices, filing and general administration

Skills

Office management

Executive support

Mandarin English

Time management

Tools

Microsoft Office

Job description

Office Manager / Administrator / Coordinator

ZETA TECHNOLOGIES AUSTRALIA PTY LTD – Sydney CBD NSW

We are seeking a reliable, well-organised and proactive Office Manager / Administrator / Coordinator to support our growing Australian operations. It is a multi-task role.

Based at our Orchard Hills facility, you will be the go-to person for day-to-day office operations, look after visiting directors and executives, and support the team during our factory and office fit-out. In a small team, your work will be seen and valued.

Key responsibilities

Managing company vehicles and driving executives, including airport transfers

Coordinating executive visits, travel bookings, hosting and events

Managing the office lease, couriers and service providers

Supporting the factory and office fit-out

Handling invoices, filing and general administration

What You'll Need

Experience in office management, coordination, administration or executive support

Fluent Mandarin and English, both spoken and written

Current full Australian driver licence with a clean driving record, and confidence driving across Sydney

Strong organisational skills, high attention to detail, and the ability to manage multiple tasks and meet deadlines

Flexibility to work occasional early mornings, evenings or weekends during executive visits

Confidence with Microsoft Office (Outlook, Excel, Word)

Full Australian working rights

Nice to Have

Experience in a construction, manufacturing or industrial environment

Experience supporting senior executives or overseas delegations

WeChat and experience working in a cross-cultural business environment

About us

Zeta Technologies Australia Pty Ltd is based in Sydney NSW (Orchard Hills). Please visit our website at https://www.zetatech.com.au for more details about our company and services.