Office Manager

J&T EXPRESS AUSTRALA PTY LTD; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

J&T Express AustralA Pty Ltd is seeking an Office Manager to support development plans by coordinating administrative functions, asset management and related activities across offices, ensuring records integrity and efficient workflows.

The role involves asset inspections, EAM system maintenance, stock replenishment planning and reception/event support, with a focus on improving processes and stakeholder coordination in Australia.

Qualifications

• Bachelor's degree or above in Business Administration, Business, Management or a relevant field is desired.
• At least 3 years of experience in administration or office management.
• Proficient in common office software and familiar with administrative management, warehouse management, fixed asset management, records and company seal management, meeting and event coordination, and related processes.
• Familiarity with the Australian local environment and relevant resources required to perform work functions.
• Demonstrates a proactive and responsible approach to assigned work, teams and outcomes.

Responsibilities

• Conduct asset inspections and manage asset utilisation.
• Manage daily maintenance of the EAM system and data accuracy.
• Improve asset management processes and policies.
• Handle receipts, allocation, transfer and return of assets.
• Coordinate filing, reviewing, numbering and storing documents.
• Oversee licences, registrations and corporate credentials; maintain related records.
• Develop and improve records management policies and workflows.
• Maintain corporate seals and related custodian information.
• Support procurement and stock replenishment across regions.
• Coordinate warehouse inbound/outbound processes and stocktakes.
• Provide reception, meeting and event support at Head Office and across locations.

Skills

Office administration

Stakeholder coordination

Document management

Education

Bachelor's degree

Tools

Office software

Records management software

Job description

J&T EXPRESS AUSTRALA PTY LTD – Villawood NSW

J&T Express is a global logistics and express delivery company providing a range of courier, logistics and supply chain services across multiple markets. With an expanding presence in Australia, J&T Express is focused on building reliable, efficient and customer-oriented logistics solutions supported by technology and operational excellence.

As the Australian business continues to develop, J&T Express is strengthening its local procurement and supplier management capabilities to support business growth, operational efficiency and effective cost management.

About the role

We are looking for an office manager to support the Company's development plans by implementing and coordinating administrative support, asset management and related activities, continuously improving administrative management standards, ensuring administrative objectives are effectively achieved, and providing strong operational support for the Company's business growth.

Key responsibilities

Conduct periodic asset inspections to reduce idle assets and improve asset utilisation. Perform daily maintenance and management of the EAM system to ensure consistency between operational and financial data. Optimise and improve asset management processes and policies. Manage the receipt, recording, allocation, transfer and return of assets.

Coordinate the filing and maintenance of company records, including receiving, scanning, reviewing, numbering, registering, filing and storing documents.

Manage company licences, registrations, qualifications and other corporate credentials, and maintain a register of important company documents and qualifications.

Establish and improve records management policies and digital records management processes, and optimise, follow up and close out relevant workflows in the office management system.

Provide guidance to records personnel across different regions and systematically implement and improve records management initiatives to ensure the completeness and integrity of company records.

Manage the Company's corporate seals, including establishing and maintaining seal registers and related records such as seal distribution lists and authorised seal custodian information.

Manage the use and execution of company seals within authorised limits and protect the Company's interests.

Develop procurement and stock replenishment plans; review and place orders for supplies across different regions and follow up on quality control. Manage the classification, creation, updating, maintenance and deletion of supply records.

Coordinate warehouse inbound and outbound processes, process improvements and stocktaking activities. Monitor and manage warehouse inventory, address obsolete and excess stock, and optimise inventory levels.

Provide daily reception, meeting and training event support for Head Office, as well as reception and mail/courier services. Coordinate and organise company-wide events.

About you

Bachelor's degree or above in Business Administration, Business, Management or a relevant field is desired.

At least 3 years of experience in administration or office management.

Proficient in common office software and familiar with administrative management, warehouse management, fixed asset management, records and company seal management, meeting and event coordination, and related processes.

Familiarity with the Australian local environment and relevant resources required to perform work functions.

Demonstrates a proactive and responsible approach to assigned work, teams and outcomes.

Able to develop plans, allocate resources appropriately and effectively coordinate internal and external stakeholders to ensure efficient completion of work.

Proactively supports other departments beyond core responsibilities, delivers quality internal services and continuously improves the value of administrative support.