Office Manager

Demast; Sydney; Presencial; AUD 65 000 - 85 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive pay

Growth opportunities

Supportive team

Resumo da oferta

Demast Sydney is seeking an organized administration professional to manage daily office operations, maintain records, and support procurement needs across sites.

You will oversee filing systems, coordinate site documentation (SWMS, permits), manage relationships with clients and suppliers, and ensure WHS compliance. Full-time role after a short probation period, offering competitive pay and opportunities for growth.

Qualificações

• AQF Diploma or higher required with 2+ years of on-the-job training.
• Or at least 3 years of relevant experience in administration.

Responsabilidades

• Manage daily office operations for efficiency.
• Prepare records, reports and documentation.
• Oversee filing systems (physical & digital).
• Coordinate documentation for site jobs (SWMS, permits, job dockets).
• Support managers with admin and procurement needs.
• Maintain WHS registers and incident reports.
• Manage client and supplier relationships.
• Ensure policies and safety procedures are current.

Conhecimentos

Office operations

Records management

Procurement support

Communication

Customer service

Compliance

Formação académica

AQF Diploma or higher

Ferramentas

MS Office

Recordkeeping software

Descrição da oferta de emprego

Job Tasks and Duties

• Managing daily office operations to ensure efficiency and productivity
• Preparing and maintaining accurate records, reports, and documentation
• Managing filing systems (both physical and digital)
• Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing new procedures and standards as require.
• Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets)
• Supporting managers with admin and procurement needs
• Tracking job progress and updating systems accordingly
• Ordering and managing materials and supplies for sites.
• Assisting with onboarding, inductions, and training documentation
• Maintaining employee records and leave registers
• Coordinating medicals, tickets, and qualifications compliance
• Maintaining WHS registers, documentation and incident reports
• Ensuring company policies and procedures are up to date
• Coordinating vehicle, equipment, and license compliance
• Managing site safety documentation and updates
• Keeping logbooks, registrations, and insurance up to date
• Manage client and supplier relationships
• Maintaining strong customer service and communication, resolving complaints or office operational issues as required
• Ensuring SWMS, risk assessments, and safety procedures are current
• Reporting and documenting incidents, near-misses, and hazards
• Assisting with audits, compliance checks, and site safety requirements
• Staying up to date with relevant legislation and regulations

Experience required

AQF Diploma or higher including at least two years of on-the-job training or at least three years of relevant experience may substitute for the formal qualifications.

What We Offer

• Competitive pay
• Supportive and collaborative work environment
• Opportunities for growth and learning

Full time work if you pass the short probation period.