Office Manager

Housing Industry Association Limited; Gold Coast City; Hybrid; AUD 78,000 - 90,000; Full time

Job summary

Housing Industry Association Limited seeks an Office Manager to organise daily office operations in Helensvale, QLD. You will coordinate documentation for site jobs, manage client and supplier relationships, and support procurement while upholding compliance and safety standards.

Role requires AQF Diploma or higher and at least a couple of years in office administration or three years of relevant experience. Full-time role with standard business hours.

Qualifications

• AQF Diploma or higher including on-the-job training.
• 2+ years managing office operations or 3+ years relevant experience.
• Ability to prepare accurate records, reports and documentation.

Responsibilities

• Manage daily office operations to ensure efficiency and productivity.
• Prepare and maintain accurate records, reports, and documentation.
• Coordinate documentation for site jobs (SWMS, permits, job dockets).
• Support managers with admin and procurement needs and oversee workflow.
• Maintain filing systems, manage supplier/client relationships and compliance.

Skills

Office management

Record keeping

Documentation

Education

AQF Diploma or higher

Job description

# Office ManagerAK CIVIL & CONSTRUCTIONHelensvale QLD 4212·Full time$78k - $90kAbove avgConstructionOtherKEY POINTS WE FOUND* Manage daily office operations to ensure efficiency and productivity* Prepare and maintain accurate records, reports, and documentation* Coordinate documentation for site jobs and manage client and supplier relationships---Organises and controls the functions and resources of the office such as managing and implementing administrative systems and personnel.Job Tasks and Duties:· Managing daily office operations to ensure efficiency and productivity· Preparing and maintaining accurate records, reports, and documentation· Managing filing systems (both physical and digital)· Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing new procedures and standards as require.· Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets)· Supporting managers with admin and procurement needs· Tracking job progress and updating systems accordingly· Ordering and managing materials and supplies for sites.· Assisting with onboarding, inductions, and training documentation· Maintaining employee records and leave registers· Coordinating medicals, tickets, and qualifications compliance· Maintaining WHS registers, documentation and incident reports· Ensuring company policies and procedures are up to date· Coordinating vehicle, equipment, and license compliance· Managing site safety documentation and updates· Keeping logbooks, registrations, and insurance up to date· Manage client and supplier relationships· Maintaining strong customer service and communication, resolving complaints or office operational issues as required· Ensuring SWMS, risk assessments, and safety procedures are current· Reporting and documenting incidents, near-misses, and hazards· Assisting with audits, compliance checks, and site safety requirements· Staying up to date with relevant legislation and regulationsExperience required:AQF Diploma or higher including at least two years of on-the-job training or at least three years of relevant experience may substitute for the formal qualifications.