Office Manager

KRATOS SCAFFOLDING PTY LTD; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Kratos Scaffolding Pty Ltd in Sydney, Australia, is seeking an experienced Office Manager who oversees daily administration, budgets, and staff to support safety and efficiency.

You will implement policies, manage documentation, and coordinate with contractors while ensuring WHS compliance and timely financial records.

The role offers growth opportunities within a dynamic construction services company.

Qualifications

• Diploma or higher education required.
• Minimum 2 years managing office operations, budgets and teams.
• Proficient in MS Office and strong organizational skills.
• Knowledge of WHS Regulations 2011 and WHS Code of Practice 2015.
• Excellent verbal and written communication.

Responsibilities

• Coordinate and oversee daily administrative operations.
• Supervise administrative staff and allocate duties.
• Develop and maintain office policies and WHS compliance.
• Facilitate communication between internal teams and contractors.
• Manage office resources and maintain equipment.
• Prepare and review project documentation and schedules.
• Support financial administration by monitoring budgets and invoices.
• Ensure compliance with policies and regulatory obligations.

Skills

Leadership

Time management

Problem-solving

Communication

Education

Diploma or Higher

Tools

Microsoft Office

Job description

The Office Manager is an integral part of our team, contributing to our commitment to safety, precision and innovation. This position requires a highly skilled professional with expertise in business administration, project management and human resources who ensures the smooth daily operation of the company, managing staff, handling finances, and ensuring compliance with regulations.

Key Responsibilities

The responsibilities of the Office Manager include but are not limited to:

• Coordinate and oversee daily administrative operations to ensure smooth and efficient workflows within the office.
• Supervise and support administrative and clerical staff, allocating duties, monitoring performance, and fostering a productive work environment.
• Develop, implement, and maintain office policies, procedures, and systems to enhance operational efficiency and compliance with workplace health and safety (WHS) standards.
• Facilitate effective communication and collaboration between internal teams and contractors.
• Manage office resources, including ordering supplies and maintaining equipment, to ensure operational continuity.
• Prepare, review, and maintain project documentation, including schedules, reports, and records, ensuring accuracy and timely availability.
• Support financial administration by monitoring budgets, processing invoices, and maintaining up-to-date financial records.
• Ensure compliance with organizational policies, WHS requirements, and other relevant legislative and regulatory obligations.

Key Requirements

To qualify for this role, the candidate must possess:

Qualifications: Diploma or Higher

Experience: Minimum 2 years of relevant work experience in managing office operations, budgets, and teams is essential.

Skills: strong technical expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); organizational, leadership, time management and problem-solving skills.

Knowledge: Understanding of WHS Regulations 2011, and WHS Code of practice 2015.

Language Proficiency: Excellent verbal and written communication skills.

About the Employer

Kratos Scaffolding Pty Ltd has over 3 years of experience in the Construction sector. We are recognized for providing quality scaffolding services within the residential and commercial markets. We are a dynamic company that easily adapts to the environment and situation and our highly skilled scaffolders act quickly and creatively to solve our client’s needs based on their building projects. Operating across Sydney, Australia, we pride ourselves on fostering a workplace culture that promotes safety, excellence, efficiency and innovation.

Why This Role Is Essential

This position of Office Manager is critical to the smooth and efficient operation of our company. At Kratos Scaffolding Pty Ltd the Office manager is responsible for a wide range of administrative, organizational, and supervisory tasks that ensure the workplace runs effectively and productively.This role is essential in maintaining a positive and efficient work environment that leads us to achieve the company goals and commitment to safety.

Opportunities for Growth

The role of Office Manager offers the opportunity to contribute to key projects, mentor team members, and participate in professional development initiatives, ensuring long-term success and growth within the company.