Office Manager

Bluescope; Melbourne; On-site; AUD 60,000 - 80,000; Part time

Job summary

BlueScope is seeking an organised Office Manager to oversee the Corporate Head Office in Melbourne for a 12-month fixed term. This role runs from 10:00 am to 3:00 pm, Monday to Thursday, managing facilities, vendors, onboarding, access and safety, and helping create a welcoming workplace.

You will partner with executives and teams to streamline operations, administer invoices and purchase orders, and implement practical improvements to employee experience.

Qualifications

• Experience in an office management, workplace services, facilities or administrative role.
• Experience in a corporate environment coordinating multiple suppliers and stakeholders.
• Strong written and verbal communication, organisation, problem-solving and collaboration skills.
• Confidence managing invoices, purchase orders, records and administrative processes.
• First aid, fire warden or emergency response training would be well regarded.

Responsibilities

• Oversee day-to-day operation and presentation of the Corporate Head Office, including meeting rooms, shared spaces, lounges, amenities and office supplies.
• Coordinate workplace suppliers, service contracts and building management relationships, monitor service quality and resolve issues.
• Administer purchase orders, invoices, cost centres and office budget records in line with BlueScope processes.
• Coordinate office access, passes and access records.
• Support workplace HSE activities, inspections, audits, emergency response arrangements and warden responsibilities.
• Provide workplace onboarding support, including office orientations, access, local information and onboarding materials.
• Identify and implement practical, sustainable improvements to workplace services, systems and employee experience.

Skills

Office management

Corporate environment

Communication

Invoicing

Purchase orders

Attention to detail

Education

First aid / emergency training

Job description

Job Description

We have an exciting 12 month fixed term opportunity for an organised and service focused Office Manager to oversee the day-to-day operations of BlueScope’s Corporate Head Office. You’ll play a key role in creating a safe, efficient, welcoming and connected workplace.

Partnering with the Corporate Executive Assistants, key internal teams, building management and external providers, you’ll coordinate the services that keep our Corporate Head Office running smoothly, including facilities, suppliers, office access, safety, onboarding, communications and invoice administration.

This role is based at 181 William Street Melbourne. Hours will be 10.00am-3.00pm Monday – Thursday.

What Will You Do?

In this varied role you will:

• manage the day-to-day operation and presentation of the Corporate Head Office, including meeting rooms, shared spaces, lounges, amenities and office supplies

• coordinate workplace suppliers, service contracts and building management relationships, monitor service quality and resolve issues

• administer purchase orders, invoices, cost centres and office budget records in line with BlueScope processes

• coordinate office access, passes and access records

• support workplace HSE activities, inspections, audits, emergency response arrangements and warden responsibilities

• provide workplace onboarding support, including office orientations, access, local information and onboarding materials

• identify and implement practical, sustainable improvements to workplace services, systems and employee experience

Qualifications

You will be a practical, approachable and highly organised office professional who enjoys creating a positive workplace experience. You are comfortable balancing operational priorities, building trusted relationships and resolving day-to-day issues with sound judgement and attention to detail.

You will also bring:

• experience in an office management, workplace services, facilities or administrative role

• experience working in a corporate environment and coordinating multiple suppliers and stakeholders

• strong written and verbal communication, organisation, problem-solving and collaboration skills

• confidence managing invoices, purchase orders, records and administrative processes

• a relevant qualification and first aid, fire warden or emergency response training would be well regarded

Additional Information

The BlueScope Difference

A career at BlueScope provides the opportunity to make a difference - to you, to your team, to our customers and to an organisation intent on shaping a better built environment for all our communities. At BlueScope, you will:

• make an impact both within the organisation and in the broader community

• create and deliver practical improvements that strengthen how our workplace operates

• grow through continuous learning and development while building broad corporate relationships

• enjoy a genuine sense of belonging by working with people who look out for one another

We’re dedicated to supporting our people, keeping one another safe, recognising success and helping individuals grow. We foster an inclusive work environment that welcomes people of all backgrounds and are committed to Our Purpose, Creating Strength.

Together we can make a world of difference.