Office Manager

Global X ETFs AU; Sydney; On-site; AUD 48,000 - 69,000; Part time

Benefits offered by this job

Part-time work

CBD office environment

Collaborative culture

Growth opportunities

Job summary

Global X ETFs Australia is seeking an organised Office Manager to keep our Sydney office running smoothly and create a positive workplace experience for the team.

You will coordinate services, suppliers, administration and events, supporting colleagues across the business. A part-time arrangement with a modern CBD office awaits a proactive administrator with strong MS365 skills and attention to detail.

Qualifications

• 3+ years experience in an Office Manager, Office Coordinator or similar workplace support role.
• Strong organisational and administrative skills.
• Excellent communication and stakeholder management abilities.
• Experience coordinating suppliers, vendors or service providers.
• Confidence using Microsoft 365 applications.
• High attention to detail and a proactive approach to problem solving.

Responsibilities

• Office Operations & Workplace Experience: Manage the day-to-day running of the Sydney office.
• Coordinate meeting rooms, office supplies, stationery and staff amenities.
• Maintain a professional, organised and welcoming workplace environment.
• Coordinate office maintenance requests and liaise with building management and service providers.

Skills

Highly organized

Administrative skills

Stakeholder management

Communication skills

Procurement coordination

Attention to detail

Problem solving

Microsoft 365

Tools

Microsoft 365

Job description

Global X ETFs Australia is looking for an organised, proactive and people-focused Office Manager to help keep our office running smoothly and create a positive workplace experience for our team. This is an ideal opportunity for someone who enjoys variety, takes pride in creating a well-organised workplace and thrives in a collaborative environment.

As Office Manager, you’ll be the go-to person for the day-to-day operation of our Sydney office. You’ll coordinate office services, suppliers, workplace administration, events and employee support activities, helping ensure our team has an efficient, welcoming and well-organised place to work.

You’ll work closely with colleagues across the business and externally with office service providers, building management and suppliers.

Key Responsibilities

• Office Operations & Workplace Experience
• Manage the day-to-day running of the Sydney office.
• Coordinate meeting rooms, office supplies, stationery and staff amenities.
• Maintain a professional, organised and welcoming workplace environment.
• Coordinate office maintenance requests and liaise with building management and service providers.

Administration & Team Support

• Coordinate onboarding and offboarding logistics.
• Assist with office communications, company mail-outs and workplace initiatives.
• Support team meetings, staff events, training sessions and catering arrangements.
• Coordinate corporate gifts and office-related purchases.
• Supplier & Budget Coordination
• Manage relationships with office suppliers and service providers.
• Monitor office-related expenditure and assist with budget tracking.
• Coordinate invoices and maintain accurate administrative records.

Workplace Safety

• Coordinate local office workplace safety activities, including first aid and emergency procedures.
• Maintain workplace safety records and assist with office-based safety initiatives.

About You

You’ll be a highly organised and approachable administrator who enjoys helping others and takes ownership of your work.

We’re Looking For Someone With

• 3+ years experience in an Office Manager, Office Coordinator or similar workplace support role.
• Strong organisational and administrative skills.
• Excellent communication and stakeholder management abilities.
• Experience coordinating suppliers, vendors or service providers.
• Confidence using Microsoft 365 applications.
• High attention to detail and a proactive approach to problem solving.
• Experience within professional services or financial services will be highly regarded.

Why Join Global X?

At Global X, you’ll be part of a collaborative and high-performing team where your contribution genuinely matters.

We Offer

• Part-time working arrangements.
• A supportive and inclusive culture.
• Modern CBD office environment.
• Opportunity to play a key role in shaping the employee workplace experience.
• Exposure to a leading global financial services organisation.

Applicants must have full working rights in Australia as we are not able to provide sponsorship for this role.