Office Manager

CHS Diagnostics P/L; Perth; On-site; AUD 70,000 - 95,000; Full time

Job summary

Western Radiology in Madeley is seeking an Office Manager to join our team, providing leadership across the clinic’s administration and operations. This full-time role supports staff, streamlines processes, and ensures a smooth day-to-day experience for patients and referrers.

You will oversee office systems, payroll assistance, rostering, reporting, budgeting, and policy development while fostering a collaborative, high-performance team.

Qualifications

• Previous experience in an Office Manager or similar leadership role.
• Experience supervising and developing staff.
• Strong organisation and time management skills.
• Experience with office processes and administrative systems.
• Strong communication and stakeholder management.”

Responsibilities

• Oversee daily office operations and administrative procedures.
• Supervise administrative staff and monitor performance.
• Maintain office records, filing, and records management.
• Assist with payroll preparation and correspondence management.
• Review supply requisitions and support inventory management.
• Develop and maintain office policies and standards.
• Schedule rosters and support workforce planning.
• Onboard, train, and coach administrative team members.
• Prepare reports and identify operational trends for management.
• Assist with budgeting and expenditure monitoring.

Job description

Western Radiology are seeking an Office Manager to join our team, providing support across our Madeley clinic. This is a full-time position responsible for supporting the efficient operation of our clinic through effective office management, staff supervision, and administrative leadership. The role requires a proactive and organised professional who can balance operational priorities while fostering a positive and productive team environment. As an Office Manager, you will oversee office systems and processes, coordinate administrative functions, support staff performance, and ensure the smooth day-to-day running of the business. You will work closely with clinic teams and management to drive operational excellence and provide a high standard of service to patients and referrers.

Key responsibilities

Oversee and coordinate daily office operations and administrative procedures.

Supervise administrative and clerical staff, including allocating workloads and monitoring performance.

Maintain office systems, records management processes, and filing procedures.

Assist with payroll preparation, correspondence management, and office administration activities.

Review and approve supply requisitions and support inventory management processes.

Develop, implement, and maintain office policies, procedures, and operational standards.

Schedule and coordinate employee rosters and support workforce planning activities.

Onboard, train, coach, and support administrative team members.

Prepare reports, analyse operational information, identify trends, and provide updates to management.

Assist with budgeting activities, expenditure monitoring, and achieving financial objectives.

About you

Previous experience in an Office Manager, Practice Manager, Administration Manager, or similar leadership role.

Demonstrated experience supervising, mentoring, and developing staff.

Strong organisational and time management skills with the ability to manage competing priorities.

Experience managing office processes, operational procedures, and administrative systems.

Strong communication and stakeholder management skills.

Experience with reporting, budgeting, inventory control, or office resource management.

Ability to identify process improvements and implement efficiencies across administrative functions.

A collaborative leadership style and commitment to delivering exceptional service.

About us

Western Radiology is a respected and growing diagnostic imaging provider with a strong reputation for quality care across Perth and Mandurah. With clinics located across Perth and Mandurah, Western Radiology provides comprehensive diagnostic imaging and interventional services supported by experienced radiologists, technical professionals and support teams. Using advanced technology and a patient-focused approach, we strive to deliver high-quality imaging, timely results and an outstanding experience for every patient.

Join a respected and growing diagnostic imaging provider with a strong reputation for quality care across Perth and Mandurah.

Opportunity to lead and develop a high-performing administrative team.

Career growth opportunities across a diverse diagnostic imaging network.

Work in an organisation that invests in advanced technology, fast turnaround times and exceptional patient experiences.

Diverse role with responsibility across office operations, people leadership, and process improvement.

Supportive and collaborative working environment.

Career development opportunities within a leading national healthcare organisation.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an office manager?