Office Manager

Officer Dental Care; Melbourne; On-site; AUD 80,000 - 85,000; Full time

Job summary

Officer Dental Care in Melbourne is seeking an Office Manager to plan, organise and coordinate all office administration systems and services to support daily operations across the practice network.

You will oversee administrative staff, manage resources, implement procedures, prepare management reports and ensure compliance with business policies and regulatory requirements to drive efficiency and patient service.

Qualifications

• Relevant experience in office management or similar role.
• Strong knowledge of office administration systems and procedures.
• Experience coordinating staff and managing administrative resources.
• Excellent leadership, communication and interpersonal skills.
• Strong organisational, planning and time-management capabilities.
• Experience budgeting, financial administration and business reporting.
• High-level computer literacy with MS Office and business management software.
• Strong analytical, decision-making and problem-solving abilities.
• Ability to manage competing priorities and work independently.

Responsibilities

• Plan, organise and coordinate overall administrative operations of the business.
• Develop, implement and review office administration systems, policies and procedures.
• Oversee daily office operations to ensure efficiency and productivity.
• Coordinate administrative staff, allocate responsibilities and monitor performance.
• Establish work priorities, monitor workloads and meet deadlines.
• Manage office resources, facilities, procurement and supplier relationships.
• Oversee business records, document management and reporting processes.
• Coordinate budgeting, expenditures, invoicing and accounts administration.
• Review procedures and implement improvements to operations.
• Liaise with management, staff, clients, suppliers and stakeholders.
• Prepare management reports and provide recommendations on improvements.
• Ensure compliance with policies, procedures and regulations.

Skills

Leadership

Communication

Interpersonal skills

Organisational

Time management

Budgeting

Financial reporting

Microsoft Office

Problem solving

Independent work

Education

Diploma or Bachelor’s degree

Tools

Microsoft Office

Business management software

Job description

The Office Manager will be responsible for planning, organising, directing and coordinating office administration systems and services.

The successful candidate will oversee administrative operations, manage office resources, implement operational procedures, coordinate administrative personnel and ensure business support functions operate efficiently.

Key Duties and Responsibilities

• 1. Planning, organising and coordinating the overall administrative operations of the business.
• 2. Developing, implementing and reviewing office administration systems, policies and procedures.
• 3. Managing and overseeing daily office operations to ensure efficiency and productivity.
• 4. Coordinating administrative staff, allocating responsibilities and monitoring work performance.
• 5. Establishing work priorities, monitoring administrative workloads and ensuring operational deadlines are achieved.
• 6. Managing office resources, facilities, equipment, procurement and supplier relationships.
• 7. Overseeing business records, document management systems and administrative reporting processes.
• 8. Coordinating financial administration, including budgeting, expenditure monitoring, invoicing and accounts administration.
• 9. Reviewing existing administrative procedures and implementing improvements to business operations.
• 10. Liaising with management, employees, clients, suppliers and external stakeholders regarding operational matters.
• 11. Preparing management reports and providing recommendations on administrative and operational improvements.
• 12. Ensuring office activities comply with relevant business policies, workplace procedures and regulatory requirements.

Essential Skills and Experience

• Relevant experience in office management, business administration or a similar management position.
• Strong knowledge of office administration systems and operational procedures.
• Experience coordinating staff and managing administrative resources.
• Excellent leadership, communication and interpersonal skills.
• Strong organisational, planning and time-management capabilities.
• Experience in budgeting, financial administration and business reporting.
• High-level computer literacy, including Microsoft Office and business management software.
• Strong analytical, decision-making and problem-solving abilities.
• Ability to manage competing priorities and work independently.

Qualifications

• Minimum Diploma or Bachelor’s level qualification.
• Minimum 1 year of relevant work experience

Remuneration and Benefits

• Full-time employment.
• Opportunity to manage and contribute to the ongoing development of business operations.
• Professional and supportive working environment.

Work Type: Full time

Salary: $80000-85000

Job Publish: 12-11-2026

Job Expire: 12-12-2026

About Company

We are a family-owned group of practices located in Officer and Dandenong. Our practice in Officer is fitted with 3
operating surgeries and modern technology. We have a respectable growing patient base, and the vision of the
practice is to provide exceptional care for our patients. The Dandenong practice is located in a busy medical hub and
fitted with 3 surgeries and modern facilities.
Both practices focus on general dentistry, oral surgery, orthodontics, dental Implants and endodontics. We have 7
Dentists, 2 Oral Health Therapists and supportive staff working across the 2 practices.
We are proud of professional and family friendly full scope of dentistry service in the South eastern of Melbourne,
and strong commitment in the community. Our business is growing rapidly and expanding.