Office Manager

Ms Autoworks P[Ty Ltd; Melbourne; On-site; AUD 80,000 - 85,000; Full time

Job summary

MS Autoworks pty Ltd in Glen Waverley, VIC seeks a reliable Office Manager to lead daily administrative operations and support automotive servicing activities. The role requires coordinating customer bookings, supplier communications, and overall office functions to ensure smooth business operations.

The candidate will oversee payroll, onboarding, records, and budgets, while ensuring OH&S compliance and effective inter-department communication.

Qualifications

• AQF Diploma or higher in Business Administration or related field.
• At least two years of full-time work experience as an Office Manager.
• Ability to work full-time (38 hours per week).

Responsibilities

• Oversee day-to-day administrative operations of the business.
• Coordinate payroll administration and staff onboarding.
• Manage supplier communications and office resources.
• Prepare reports and management information as required.
• Ensure OH&S compliance and workplace policies.
• Support management with administrative and operational improvements.
• Coordinate meetings, travel, and internal communications.

Skills

Leadership

Organisational skills

Time management

Communication

Multitasking

Payroll knowledge

Office administration

Education

Diploma in Business Admin

Job description

MS Autoworks pty Ltd a trusted and growing automotive repair and servicing business based in Glen Waverley, is seeking a reliable and organised Office Manager (ANZSCO - ******) to join our team on a full-time basis.

Position Details

• Full-time, permanent position
• 38 hours per week
• Salary: $80000– $85,000 per annum plus superannuation
• Location: Glen Waverley VIC 3150

About the Role

The Office Manager will be responsible for overseeing the day-to-day administrative operations of the business and supporting the efficient coordination of automotive repair and servicing activities, customer bookings, supplier communications, and overall office functions to ensure the smooth operation of MS Autoworks.

Duties and Responsibilities

1. Organise, coordinate and oversee the day-to-day administrative operations of the business.
2. Develop, implement and maintain office procedures, systems and administrative processes to improve efficiency.
3. Allocate and manage office resources, including workspace, equipment and supplies.
4. Supervise administrative staff, assign duties, monitor performance and provide training where required.
5. Coordinate recruitment activities, staff onboarding, payroll administration and personnel records.
6. Maintain business records, correspondence, databases and filing systems in accordance with company policies.
7. Monitor office budgets, process invoices, assist with accounts administration and liaise with external service providers.
8. Ensure compliance with Occupational Health and Safety (OH&S) requirements, workplace policies and relevant legislation.
9. Coordinate meetings, schedules, travel arrangements and internal communications.
10. Liaise with customers, suppliers, contractors and other stakeholders to support business operations.
11. Prepare reports, business documents and management information as required.
12. Support management in planning and implementing administrative and operational improvements.

Skills and Qualifications

1. AQF Diploma or higher qualification in Business Administration, Management or a related field.
2. At least two years of relevant full-time work experience as an Office Manager or in a similar management role.
3. Strong leadership, organisational and time-management skills.
4. Excellent written and verbal communication skills.
5. Ability to manage multiple tasks, priorities and deadlines effectively.
6. Strong problem-solving and decision-making abilities.
7. Knowledge of payroll, record management and general business administration practices.
8. Ability to work full-time (38 hours per week).