Office Manager

BlueRock; Manly; Hybrid; AUD 78,000 - 85,000; Full time

Benefits offered by this job

Hybrid working arrangements

Occasional Melbourne travel

Senior-level exposure

Job summary

BlueRock seeks an experienced Office Manager to oversee the administrative backbone of a fast-moving, multi-market business in Manly, NSW. You will establish office systems, coordinate workflows and supervise support resources across Australian operations and a global calendar.

The role requires high organisation, discretion and independence, with occasional travel to Melbourne. A bachelor’s degree in Business/Management is preferred and European hours may be required.

Qualifications

• Prior experience in office management or senior administrative support is essential.
• Experience supporting cross-functional teams or international stakeholders is highly regarded.
• Ability to develop administrative systems and improve workflows.
• Strong written and verbal communication skills.
• High discretion and professionalism representing the business externally.
• Willingness to work European hours when required.

Responsibilities

• Oversee day-to-day office operations, workflow coordination and administrative priorities.
• Establish, maintain and improve office procedures and administrative systems.
• Coordinate office administration, business support activities and team workflows across relevant systems and platforms.
• Manage expenses, invoicing, supplier coordination, records management and accounts support.
• Monitor office budgets and administrative expenditure, identifying opportunities to improve cost control and operational efficiency.
• Liaise with internal stakeholders, external suppliers and service providers to resolve operational matters and maintain service standards.
• Monitor operational processes and recommend practical improvements to systems, workflows and resource allocation.
• Supervise and coordinate support resources to ensure administrative work is completed efficiently and to an appropriate standard.
• Support personnel administration where required, including onboarding, leave coordination, training logistics and routine HR documentation.
• Exercise sound judgement, manage competing priorities and work with minimal supervision.
• Travel to Melbourne occasionally for operational and administrative requirements.

Skills

Office management

Cross-functional collaboration

Communication skills

Discretion and professionalism

Independent work

Education

Bachelor's degree or higher in Business/Management/Administration

Job description

We are recruiting on behalf of Blaylock Pty Ltd/MiniMBAfor an experienced Office Manager to oversee the operational and administrative backbone of a fast-moving, multi-market business.

The portfolio spans Australia, Europe and beyond across media, education, consulting and corporate advisory. You will establish and maintain effective office systems, coordinate administrative workflows, supervise support resources, and ensure the business support function operates efficiently across Australian operations and a global calendar.

This is an opportunity for someone highly organised, polished, discreet and confident working independently. If you enjoy variety, pace and genuine responsibility, we would love to hear from you.

Key responsibilities

• Oversee day-to-day office operations, workflow coordination and administrative priorities
• Establish, maintain and improve office procedures and administrative systems
• Coordinate office administration, business support activities and team workflows across relevant systems and platforms
• Manage expenses, invoicing, supplier coordination, records management and accounts support
• Monitor office budgets and administrative expenditure, identifying opportunities to improve cost control and operational efficiency
• Liaise with internal stakeholders, external suppliers and service providers to resolve operational matters and maintain service standards
• Monitor operational processes and recommend practical improvements to systems, workflows and resource allocation
• Supervise and coordinate support resources to ensure administrative work is completed efficiently and to an appropriate standard
• Support personnel administration where required, including onboarding, leave coordination, training logistics and routine HR documentation
• Exercise sound judgement, manage competing priorities and work with minimal supervision
• Travel to Melbourne occasionally for operational and administrative requirements

Requirements

About you

• Prior experience in office management, business operations or senior administrative support is essential
• Experience supporting cross-functional teams, business owners or international stakeholders is highly regarded
• Demonstrated ability to develop administrative systems, manage office workflows and improve operational processes
• Strong written and verbal communication skills
• High levels of discretion, professionalism and confidence representing the business externally
• Genuine capability and willingness to work European hours when business requirements demand it
• Spanish and/or German language skills are not essential but will be highly regarded
• A bachelor's degree or higher in Business, Management, Administration or a related discipline is preferred
  
  

Benefits

• Full-time position based in Manly, NSW, with hybrid working arrangements
• Salary:$78,000 - $85,000, dependent on experience
• Occasional Melbourne travel, with reasonable travel costs covered
• A varied role with meaningful responsibility and senior-level exposure

For any questions regarding this opportunity or if you require adjustments to participate in the recruitment process, please reach out to John O\'Hare ator Lee Kelly [e-mail] or [e-mail]

BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status.