Junior Executive Assistant - Digital

BlueRock; City of Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Free weekly lunches

Gym allowances

Social events and public holidays

Job summary

A dynamic digital agency in Melbourne is seeking an Executive Assistant to support leaders with administrative tasks, project management, and client engagement. The ideal candidate will have 1-2 years of relevant experience, proficient in CRM and project management tools, and possess strong communication skills. This role offers a hybrid work model, free lunches, and opportunities for growth in a vibrant atmosphere.

Qualifications

• 1–2 years experience in an Executive Assistant, team coordinator, or similar role.
• Basic commercial acumen and familiarity with P&L summaries.
• Experience using CRM and project management tools.

Responsibilities

• Manage Director calendars and schedule meetings.
• Attend client meetings and maintain relationships.
• Draft proposals and marketing collateral.
• Maintain HubSpot and track project timelines.
• Attend networking events and support event organization.
• Issue invoices and manage payer follow-ups.
• Prepare project revenue reports and assist reconciliations.
• Support process improvements and handle confidential tasks.

Skills

Strong communication skills

Highly organized

Proactive

Tools

HubSpot

Asana

Job description

About BlueRock Digital

We’re not your typical digital agency. BlueRock Digital is part of a powerhouse collective of experts across law, finance, accounting, and more, giving us a unique edge in delivering real commercial impact. Think digital agency meets business advisory firm! We craft full‑stack digital strategies that connect marketing, customer experience, and business operations. From scaling eCommerce stores to boosting B2B lead generation, we blend creativity with data to drive serious growth. Our vibe? Smart, collaborative, and a little unconventional. We work hard, have fun, and back each other every step of the way. If you're looking for purpose, progression, and a place where your ideas matter, then this is it.

About the role

Our leaders of the BlueRock Digital division are looking for a commercially focused Executive Assistant to assist them in team organisation, business planning, and growth. You will support the division's strategic initiatives and help remove resourcing and financial hurdles so projects can move forward smoothly. You'll provide practical administrative support, tackle day‑to‑day challenges, and create the space our teams need to grow, all while enjoying a collaborative, upbeat environment and growing yourself! You'll collaborate with a team of experts, backed by a full suite of professional services, to deliver commercial outcomes that go beyond marketing. And yes, free lunches, gym allowance, and a certified Great Place to Work culture are all part of the package.

What you'll be doing

• Diary, inbox & meeting management: Manage Director calendars, schedule meetings, prioritise and triage emails, organise division/team meetings and celebrations, prepare pre‑read briefs, agendas and take clear minutes with actions and owners.
• Client & prospect liaison: Attend discovery and client meetings, capture notes, send professional follow‑ups, maintain relationships, handle referrals and communicate with prospects.
• Proposals, decks & marketing collateral: Draft proposals and capability decks, create internal and external‑facing collateral, produce case studies and client testimonials, and follow up on marketing activities (blogs, video content).
• CRM & project administration: Maintain HubSpot (pipeline stages, meeting notes, contact records, upload proposals), enter project timings into task platforms, track timelines/milestones and update relevant teams.
• Events & external representation: Attend networking events and conferences, support event organisation and confidently represent the division in external meetings.
• Finance & supplier support: Issue invoices, follow up on overdue payments, reconcile receipts, source/manage suppliers, track deliverables and approve invoices with stakeholders.
• P&L, reporting & resourcing: Pull basic project revenue reports, prepare P&L snapshots, assist month‑end reconciliations, monitor team capacity and timesheets, flag resourcing constraints and send weekly capacity reports.
• Processes, SOPs & ad hoc support: Own/process SOP follow‑ups, support process improvements, and handle confidential or ad hoc executive tasks (research, presentations, board/client pack prep).

Requirements

We want to hear from people who have:

• 1–2 years experience in an Executive Assistant, team coordinator, operations or agency support role (or similar).
• Basic commercial acumen with familiarity regarding P&L summaries and experience using accounting or invoicing software.
• Experience with CRM systems such as HubSpot and project management tools such as Asana.
• Strong communication skills and is highly organised, confident when engaging with clients, proactive in getting things done and focused on improving processes.

Benefits

• We believe in work‑life integration and offer a hybrid model that includes both in‑office and remote work options.
• We have our very own BlueRock public holidays to give our people the day off, on us!
• Free weekly lunches, awesome social events (including a social club – winery tours to museum tours), and an amazing headquarters in the CBD.
• Receive mentoring and coaching from industry leaders.
• We are known for creating plenty of opportunities for growth and promotion.
• An inclusive and diverse workplace culture centred on meaningful work, wellbeing and fun.
• A commitment to your wellbeing with Gym Allowances and access to 24/7 wellbeing, medical and safety support through our partner Sonder.

How to apply

If this sounds like you, then please click on the “Apply” button and follow the prompts. If you think you have what it takes, but don’t necessarily meet every single point on the job description – please still apply. We’d love to see if you could be a great fit and we can’t wait to meet you!

For any questions regarding this opportunity or if you require adjustments to participate in the recruitment process, please reach out to John O'Hare [e-mail] or Lee Kelly [e-mail]. Please be advised that BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from Recruitment Agencies.

Even in 2025, it needs to be said, BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status.