Reception + Office Coordinator

Bligh Tanner; City of Brisbane; On-site; AUD 60,000 - 90,000; Full time

Job summary

Bligh Tanner is seeking a Reception + Office Coordinator to provide comprehensive administrative support across our Brisbane and Sydney teams. The role ensures our offices run in a smooth, professional and welcoming manner, with direct support to our people in their day‑to‑day work.

You will work closely with the Senior Administrator, handling office operations, onboarding, marketing and project administration, and contributing to the overall efficiency of the business.

Qualifications

• 5+ years in reception and office administration, ideally in consultancy or professional services.
• Experience in document management and quality systems.
• Strong planning, coordination and attention to detail.
• Excellent written and verbal communication, including proofreading and report writing.
• High proficiency in Microsoft Office; quick to learn new systems.
• Basic IT troubleshooting skills.
• Able to manage competing priorities, work under pressure and meet deadlines.
• Able to work independently and collaboratively as part of a team.
• High level of discretion and confidentiality.
• Proactive, solution‑focused and results‑driven.

Responsibilities

• Manage reception operations: greeting visitors, handling calls, and inquiries.
• Coordinate day‑to‑day office environment, meetings, catering, stationery and consumables.
• Coordinate office equipment servicing, maintenance and repairs.
• Support onboarding/offboarding, contact database maintenance, travel bookings and general administration.
• Provide marketing administration support: updating CVs, project profiles and capability statements.
• Provide project administration support: project setup, records, formatting and tender preparation.
• Assist with document management, quality systems and processes.
• Provide general administrative support across the business as required.
• Undertake other ad hoc administrative duties as needed.

Skills

Planning & organisation

Communication skills

MS Office proficiency

IT troubleshooting

Prioritisation

Teamwork

Confidentiality

Proactive mindset

Job description

Bligh Tanner has an opportunity for a Reception + Office Coordinator to provide comprehensive administrative support across our Brisbane and Sydney teams. The purpose of this role is to ensure our offices run in a smooth, professional and welcoming manner, while providing direct and positive support to our people in their day-to-day work. This is a varied role that will suit someone who enjoys being across a broad range of responsibilities, takes pride in delivering a high standard of work and is willing to roll up their sleeves to get things done. You will work closely with the Senior Administrator and wider team, contributing to the smooth functioning of the business across office administration, employee support, marketing and project administration.

Your responsibilities will include:

• Manage reception operations, including incoming calls and enquiries, while welcoming and assisting visitors, clients and suppliers.
• Coordinate the day-to-day office environment, including meeting rooms, common areas, catering, stationery, groceries and other consumables.
• Coordinate office equipment servicing, maintenance and repairs.
• Support the Senior Administrator with employee onboarding and offboarding, contact database maintenance, travel bookings, training sessions and general office administration.
• Provide marketing administration support, including updating staff CVs, project profiles and capability statements.
• Provide project administration support, including project set-up and records, document formatting and proofreading, tender and proposal preparation.
• Assist with document management and quality systems and processes.
• Provide general administrative support across the business as required.
• Undertake other ad hoc administrative duties as required.

What we are looking for:

We are looking for an experienced administrator who can bring a high level of organisation, professionalism and initiative to the role.

The ideal candidate will have:

• Minimum 5 years' experience in reception and office administration, ideally within a consultancy or professional services environment.
• Experience in document management and control, and quality systems.
• Strong planning, coordination and organisational skills with excellent attention to detail.
• Excellent written and verbal communication skills, including proofreading and report writing.
• High proficiency in Microsoft Office, with the ability to quickly learn new systems.
• Basic IT troubleshooting skills.
• Able to manage competing priorities, work under pressure and meet tight deadlines.
• Able to work independently and collaboratively as part of a team.
• High level of discretion and ability to maintain confidentiality.
• Proactive, solution-focused and results-driven approach.