Office Manager

Service Air; Darwin; On-site; AUD 70,000 - 90,000; Full time

Job summary

Service Air in Darwin, NT is seeking an experienced Office Manager to join our team on-site. This full-time role is the backbone of our operations, coordinating daily activities and maintaining the professional standards that define our business.

You will manage day-to-day operations, oversee facilities and supplies, support HR functions and ensure compliance with health and safety policies. Proficiency with Xero or Aroflo is a plus as you streamline administration and financial tasks.

Qualifications

• Proven experience as an Office Manager or in a similar office administration role.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to work independently while contributing to a team.
• Professional demeanour and customer-service orientation.
• Attention to detail and accuracy in administrative work.
• Knowledge of office health and safety requirements.
• Financial management experience, including basic bookkeeping or budget tracking.
• Experience in facilities and resource management.
• Ability to remain calm and organised during busy periods.
• Proficiency with Xero and Aroflo management software would be an advantage.

Responsibilities

• Managing day-to-day office operations, including scheduling, correspondence, and administrative tasks
• Coordinating office resources and facilities to ensure a productive working environment
• Overseeing office supplies
• Managing reception duties, greeting visitors, and ensuring a professional first impression
• Handling telephone systems and managing incoming and outgoing communications
• Coordinating meetings, preparing agendas, minutes and follow-up documentation
• Supporting human resources functions, including employee records management and coordination
• Ensuring compliance with office policies, health and safety regulations and company procedures
• Acting as a point of contact for maintenance issues, repairs and facility concerns
• Providing administrative support to management and various departments as required
• Accounts Payable Processing, Customer Invoicing and Bank Reconciliations

Skills

Time management

Organizational skills

Communication

Independent work

Professional demeanour

Attention to detail

Health and safety

Financial management

Facilities management

Staying calm under pressure

Xero proficiency

Aroflo proficiency

Tools

Xero

Aroflo

Job description

Service Air is seeking an experienced Office Manager to join our team in Darwin, NT.

This is a full-time position based on-site at our Darwin office. As Office Manager, you will be the backbone of our operations, ensuring our office runs smoothly and efficiently. You will play a pivotal role in supporting our team and management, coordinating daily activities, and maintaining the professional standards that define Service Air. This position is essential to our operational success and provides an excellent opportunity to make a meaningful impact on our business.

What you'll be doing

• Managing day-to-day office operations, including scheduling, correspondence, and administrative tasks
• Coordinating office resources and facilities to ensure a productive working environment
• Overseeing office supplies
• Managing reception duties, greeting visitors, and ensuring a professional first impression
• Handling telephone systems and managing incoming and outgoing communications
• Coordinating meetings, preparing agendas, minutes and follow-up documentation
• Supporting human resources functions, including employee records management and coordination
• Ensuring compliance with office policies, health and safety regulations and company procedures
• Acting as a point of contact for maintenance issues, repairs and facility concerns
• Providing administrative support to management and various departments as required
• Accounts Payable Processing, Customer Invoicing and Bank Reconciliations

What we're looking for

• Proven experience working as an Office Manager or in a similar office administration role within a professional environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills
• Demonstrated ability to work independently whilst contributing collaboratively to a team
• Professional demeanour and a customer-service oriented approach
• Attention to detail and accuracy in all administrative work
• Knowledge of office health and safety requirements and compliance procedures
• Financial management experience, including basic bookkeeping or budget tracking
• Experience in facilities and resource management
• Ability to remain calm and organised during busy periods
• Proficiency with Xero and Aroflo management software would be an advantage

What we offer

Service Air is committed to providing a supportive and rewarding workplace for all employees. We offer competitive remuneration commensurate with experience and a structured work environment within Darwin's vibrant business community. We value the wellbeing of our team and provide a professional, collaborative workplace where your contributions are recognised and appreciated. We encourage work-life balance and support the professional development of our staff.

About us

Service Air is a professional service organisation dedicated to delivering high-quality solutions to our clients. Based in Darwin, we pride ourselves on maintaining excellence in all aspects of our operations and fostering a culture of professionalism, reliability and teamwork. Our team is our greatest asset, and we are committed to creating an inclusive workplace where talented individuals can thrive and contribute to our continued success.