Office Manager

AEX PROPERTY SERVICES PTY. LTD.; City of Melbourne; Presencial; AUD 65.000 - 90.000; Jornada completa

Descripción de la vacante

AEX PROPERTY SERVICES PTY LTD in Melbourne is seeking an experienced Full-Time Office Manager to oversee day-to-day administrative and clerical operations and keep the team running smoothly. You will supervise staff, develop filing and record-keeping systems, manage correspondence and scheduling, and liaise with clients, owners, tenants, suppliers and contractors.

This role requires strong organisational and leadership skills, a detail-oriented approach, and the ability to work independently to

Formación

• Relevant qualification in business administration or office management, or equivalent experience.
• Excellent organisational, time-management and problem-solving skills.
• Strong leadership and interpersonal skills, as well as strong written and verbal communication skills.
• Close attention to detail, with the ability to handle confidential information with discretion.
• Ability to work independently, prioritise competing tasks, and meet deadlines.

Responsabilidades

• Organise, supervise, and coordinate the daily administrative and clerical activities of the office.
• Supervise, roster and support office and administrative staff, including onboarding and training.
• Develop, implement, and maintain office policies, procedures and filing and record-keeping systems.
• Manage correspondence, scheduling, reception and communications with clients, property owners, tenants, suppliers, and contractors.
• Coordinate service requests, maintenance schedules and job bookings with contractors and tradespeople.
• Monitor and order office supplies, equipment, and services, and liaise with suppliers.
• Assist with bookkeeping and payroll support, invoicing, accounts processing, and budget monitoring.
• Maintain accurate employee, client, property, and business records in line with privacy and compliance requirements.
• Prepare reports, documents and meeting agendas for management and follow up on actions.

Conocimientos

Organisational skills

Time-management

Problem-solving

Leadership

Interpersonal skills

Written and verbal communication

Educación

Relevant qualification in business administration or office management, or equivalent experience

Descripción del empleo

Administration & Office Support / Office Management

AEX PROPERTY SERVICES PTY LTD is an established Australian business committed to professional service, accountability, and a supportive workplace. We are looking for a capable, organised Office Manager to oversee day-to-day office operations and keep the team running smoothly.

Full time

About the Role:

We are seeking an experienced and reliable Full-Time Office Manager to join our friendly team. The ideal candidate will coordinate administrative and clerical functions, supervise office staff, and maintain efficient systems, records, and procedures that support the whole business.

Key Responsibilities:

Organise, supervise, and coordinate the daily administrative and clerical activities of the office.

Supervise, roster and support office and administrative staff, including onboarding and training.

Develop, implement, and maintain office policies, procedures and filing and record-keeping systems.

Manage correspondence, scheduling, reception and communications with clients, property owners, tenants, suppliers, and contractors.

Coordinate service requests, maintenance schedules and job bookings with contractors and tradespeople.

Monitor and order office supplies, equipment, and services, and liaise with suppliers.

Assist with bookkeeping and payroll support, invoicing, accounts processing, and budget monitoring.

Maintain accurate employee, client, property, and business records in line with privacy and compliance requirements.

Prepare reports, documents and meeting agendas for management and follow up on actions.

Requirements:

Relevant qualification in business administration or office management, or equivalent experience.

Excellent organisational, time-management and problem-solving skills.

Strong leadership and interpersonal skills, as well as strong written and verbal communication skills.

Close attention to detail, with the ability to handle confidential information with discretion.

Ability to work independently, prioritise competing tasks, and meet deadlines.