Office Manager

BaptistCare NSW & ACT; City of Launceston; Hybrid; AUD 60,000 - 70,000; Part time

Benefits offered by this job

Competitive salary and benefits

Contract until end of June 2027

Part-time, 2-3 days per week

Job summary

BaptistCare is seeking an Office Manager to support the day-to-day operations of our Community Services team in Mowbray, TAS. You will be the first point of contact for clients, families, carers, visitors and staff, ensuring a welcoming, confidential and safe environment.

This part‑time role focuses on reception, site coordination, onboarding, records, meetings and audits, working with central Teams to keep facilities and processes smooth and compliant.

Qualifications

• Experience in administration, reception or office coordination within the community services space.
• Competent computer skills including Microsoft Office.
• Excellent time management, organisation and communication skills.
• A collaborative, flexible and solutions‑focused approach.
• Commitment to confidentiality and workplace safety in a community services setting.

Responsibilities

• Reception and client experience: Welcome visitors, manage enquiries, sign-in and privacy.
• Office and site coordination: Organise spaces, supplies, equipment and liaise on facilities.
• Staff experience and culture: Support onboarding and create an inclusive workplace.
• Administration and communication: Coordinate meetings, records, data entry and audits.
• Collaboration and safety: Work with teams to resolve issues and raise safety concerns.

Skills

Administration

Reception

Office coordination

Microsoft Office

Time management

Communication

Confidentiality

Collaborative

Education

Business administration

Office management

Tools

Microsoft Office

Job description

Office Manager

Part-time – Maximum term contract

Mowbray, TAS

• Competitive salary and benefits
• Contract until end of June 2027
• Part‑time, from 2-3 days per week

About the Role

Are you an organised, approachable and people-focused professional who enjoys creating welcoming environments and keeping things running smoothly?

BaptistCare is seeking an Office Manager to support the day-to-day operations of our Community Services team. As the first point of contact for clients, families, carers, visitors and staff, you will play an important role in creating a safe, welcoming and culturally respectful environment while supporting positive client experiences, staff wellbeing and workplace culture.

What you’ll do

• Reception and client experience: Welcome visitors, manage phone enquiries and sign-in processes, respond to enquiries professionally, and maintain privacy and confidentiality.
• Office and site coordination: Keep reception, meeting rooms and shared spaces organised and welcoming; coordinate office supplies, equipment and petty cash where applicable; and liaise with building management and service providers regarding facilities and maintenance.
• Staff experience and culture: Support new staff onboarding, workspace setup and introductions, and contribute to an inclusive, supportive and connected workplace.
• Administration and communication: Coordinate meetings, maintain records and documents, assist with data entry and correspondence, and support site visits and audits.
• Collaboration and safety: Work with central Operations Support and Relationships, Finance and ICT teams to resolve issues, maintain current site information, and elevate facilities, safety or operational concerns as required.

About you

You are proactive, well organised and approachable, with a strong service mindset and the ability to manage competing priorities while maintaining attention to detail.

You will bring:

• Experience in administration, reception or office coordination, preferably in community services.
• Competent computer skills, including Microsoft Office applications.
• Excellent time management, organisation and communication skills.
• A collaborative, flexible and solutions-focused approach.
• A commitment to confidentiality, workplace safety, inclusion and culturally respectful service delivery.
• Relevant post-secondary qualifications in business administration, office management or a related field.

Essential Requirements

• Relevant experience in reception, administration or office support within the community services space
• Must have a current Working with Vulnerable People check or willingness to obtain

About Us

BaptistCare is a leading purpose-led care organisation, guided by our Christian identity and serving people and communities across Australia for more than 110 years. We support people to live better through aged care, home care, retirement living, community services, disability support and housing.

We know that life’s challenges can make our world feel smaller. With the right people alongside us, it can feel more connected, supported and hopeful again.

That’s what we work towards every day - enriching lives through communities of care. Today, more than 70,000 customers, 12,000 employees and close to 2,000 volunteers are part of our communities across Australia.

• Applicants must have the right to work in Australia.
• The successful applicant will be required to undergo a National Criminal History check.

BaptistCare – Inspired by Jesus to champion care for all.

BaptistCare is dedicated to the safety, empowerment, and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children, and young people to feel safe and respected.