Office Manager

ZenaTech Inc.; City of Brisbane; Presencial; AUD 65.000 - 90.000; Jornada completa

Descripción de la vacante

ZenaTech Inc. in Brisbane is seeking an experienced office administrator and bookkeeper to support day-to-day operations, invoicing, client communications and vendor relations. The role requires strong organizational skills, a proactive mindset, and the ability to work independently to support the team.

Experience in land surveying or engineering is highly regarded, with responsibilities spanning data entry, financial record-keeping and month-end close tasks in a fast-paced tech environment.

Formación

• 5–7 years of experience in office administration or related roles.
• Strong English communication, written and verbal.
• Excellent organizational skills and problem-solving ability.

Responsabilidades

• Oversee daily office operations, maintain databases, records and filing systems.
• Schedule meetings, resolve client issues and assist crew management.
• Record financial transactions, process invoices and manage vendor relations.
• Ensure proper record keeping and compliance with company policies.
• Support month-end and year-end closing processes and generate basic financial statements.
• Support HR tasks including onboarding, time-off tracking and payroll documentation.

Conocimientos

Office Admin

Billing & Invoicing

Organization & Planning

Educación

College degree in business/finance/operations

Herramientas

Xero

Descripción del empleo

ZenaTech (Nasdaq: ZENA | FSE: 49Q) is a technology company specializing in AI drones, Drone-as-a-Service (DaaS), enterprise SaaS, and quantum computing solutions for mission-critical business applications. Since 2017, the company has leveraged its software development expertise and expanded its drone design and manufacturing capabilities through ZenaDrone to innovate and enhance customer inspection, monitoring, safety, security, compliance, and surveying processes.

About the Role

This opportunity is for an experienced office administrator and bookkeeper. Experience in the land surveying or engineering industry would be highly regarded. The role will involve performing day-to-day tasks such as invoicing, managing incoming calls from clients, vendors, client relationships, office administrative tasks, banking transactions, bookkeeping functions, etc. A successful candidate is expected to have excellent office administrative and bookkeeping skills, have the adaptability to execute a multitude of tasks in an administrative capacity, independently, be a self-starter and problem solver to support the operations of the team.

Responsibilities

• Oversee daily office operations, maintain and update databases, records and filing systems.
• Scheduling meeting, resolve client issues and assist in crew management.
• Assist in maintaining data into general ledgers in a timely manner.
• Gather and record all financial transactions including sales, purchases, invoices, receipts, and payments.
• Process invoices, purchase orders, manage vendor relationships and resolve any billing or invoice discrepancies.
• Ensure proper record keeping, document retention and compliance with company policies and regulations.
• Maintain accurate and up-to-date financial records using Xero.
• Maintain or assist in maintaining general ledgers and reconciling ledger accounts regularly.
• Integrate accounting processes and implement appropriate tagging of financial records across all portfolio companies.
• Assist with month-end and year-end closing processes.
• Generate financial statements (P&L, balance sheet, trial balance).
• Support HR tasks such as onboarding, time-off tracking, payroll processing, documentation, employee benefit management, and maintaining employee records.

Qualifications

• Having minimum 5-7 years of experience in office administration, and other office administrative roles.
• College degree in business, finance, operations, or related field (preferred).
• Excellent communication skills, written and verbal, in English are mandatory for this role.
• Excellent organizational skills, quick thinking, problem solver, self-starter, ability to identify efficiencies and operational awareness are critical to the role.

Required Skills

• Excellent office administrative skills.
• Adaptability to execute a multitude of tasks in an administrative capacity, independently.
• Self-starter and problem solver to support the operations of the team.

Preferred Skills

• Experience in the land surveying or engineering industry would be highly regarded.