Office Manager

Hgd Services Pty Ltd; Bathurst; On-site; AUD 70,000 - 85,000; Full time

Job summary

HGD Services PTY LTD in Bathurst is seeking an experienced Office Manager to oversee administrative operations supporting expansion into new service areas. The role is full-time, permanent, 38 hours per week, with salary $70,000–$85,000 plus super.

You will organise and control office systems, coordinate staff, payroll, records and liaison with clients, suppliers and accountants, ensuring WHS compliance and efficient service delivery.

Qualifications

• Diploma or higher qualification in business administration, management or a related field.
• Demonstrated experience organising and controlling office administrative systems for a minimum of 1 year.
• Strong organisational, time-management and problem-solving skills.
• Excellent oral and written communication skills with clients, suppliers and staff.
• Understanding of WHS compliance requirements in facilities or trade services environment.

Responsibilities

• Plan and manage office administrative systems and procedures.
• Coordinate administrative support between team members, sites and operational staff.
• Allocate staff, workspace, vehicles and equipment to meet needs.
• Prepare work schedules and coordinate staff rosters and duties.
• Monitor staff performance against standards and client requirements.
• Coordinate recruitment, onboarding and induction of staff.
• Maintain records and coordinate payroll, leave, training and other personnel activities.
• Support performance management and staff supervision.
• Maintain office accounts, files and bookkeeping records.
• Liaise with accountants, suppliers and contractors.
• Coordinate office activities and resolve issues.
• Maintain client relationships and service delivery standards.
• Monitor office equipment and resources.
• Arrange maintenance and replenishment of resources.
• Ensure WHS compliance for office and field staff.

Skills

Organisation

Time management

Problem solving

Communication

Confidentiality

WH S compliance

Education

Diploma or higher in business administration/management

1 year office admin experience

Tools

Office software

Scheduling systems

Bookkeeping software

Job description

Position: OFFICE MANAGER

Pay: $70,000 - $85,000 per annum + Superannuation

Full-Time Permanent position working minimum 38 hours a week

Our client HGD Services PTY LTD is a Bathurst-based provider of housekeeping, general commercial and industrial cleaning services to businesses across the region. Established to meet the growing service needs of local commercial clients, the company is expanding its operations into other service areas too related to maintenance and property services. As the business is growing, HGD Services is seeking an experienced Office Manager to oversee the administrative operations that support this expansion.

Responsibility

Responsible for organising and control the functions and resources of the company's office, including its administrative systems and office personnel. Ideal candidate will be responsible for the smooth day-to-day running of the office and will play a key role in supporting the company's existing operations and expansion into new service areas.

Key Duties

• Plan and review office administrative systems and procedures.


• Coordinate administrative support between team members, sites and operational key personals involved.


• Allocate staff, workspace, vehicles and equipment to meet operational needs.


• Prepare work schedules and coordinate staff rosters and assign duties to other support staff.


• Engage actively into monitoring staff performance against company standards and client requirements.


• Coordinate recruitment, onboarding and induction of office and field staff.


• Maintain records and coordinate payroll, leave, training and other personnel activities.


• Support performance management and staff supervision.


• Maintain office accounts, files and bookkeeping records.


• Liaise with accountants, suppliers, contractors and other professionals.


• Coordinate office activities and resolve administrative and operational issues.


• Maintain client relationships and support service delivery standards.


• Monitor office equipment, vehicles, cleaning supplies and other operational resources.


• Arrange maintenance, servicing and replenishment of company resources.


• Ensure office and operational activities comply with WHS requirements.


• Monitor WHS requirements for staff working at client sites.


• Review administrative processes and recommend improvements as the business grows.


• Support the Director with the expansion of services and operations across the region.

Mandatory Skills and Experience Required

• Diploma or higher qualification in business administration, management or a related field.


• Demonstrated experience organising and controlling office administrative systems for a minimum of 1 year.

Other Requirements

• Strong organisational, time-management and problem-solving skills.


• Sound computer skills, including experience with office software, scheduling systems and bookkeeping/accounting software.


• Excellent oral and written communication skills, with the ability to liaise professionally with clients, suppliers and staff.


• Understanding of WHS compliance requirements, facilities or trade services environment.


• Ability to maintain confidentiality and handle sensitive company and client information appropriately.