Office Manager

MacroVan (Aust) Pty Ltd; Australia; On-site; AUD 70,000 - 90,000; Full time

Job summary

MacroVan is an Australian specialist vehicle manufacturer designing and delivering innovative mobile workplace, welfare and accommodation solutions. The company is seeking an experienced Office Manager with a strong background in operational administration, preferably within manufacturing, automotive, fleet, engineering or a related technical industry.

The role focuses on managing and coordinating office administration across workshop operations, procurement and supplier management, implementing

Qualifications

• Demonstrated experience managing office administration within a manufacturing, automotive, fleet management, vehicle hire and sales, or similarly complex operational environment.
• Diploma, Advanced Diploma or Associate Degree in Business Administration, Management or a related field.
• Applicants with at least three years of relevant experience may be considered in lieu of formal qualifications.
• Strong organisational, time management and record-keeping skills.
• Good communication skills with staff, customers, suppliers and stakeholders.
• Hands-on, operational mindset and ability to improve office systems.

Responsibilities

• Manage and coordinate office administration supporting specialist vehicle manufacturing and operational activities.
• Coordinate administrative processes supporting workshop operations, procurement, supplier management and reporting.
• Implement, monitor and improve office procedures, including reception, records management and invoice processing.
• Supervise administrative staff and allocate tasks.
• Coordinate recruitment, induction, training, performance management and payroll administration for office staff.
• Liaise with General Manager to coordinate office operations and resolve issues.
• Ensure compliance with WHS requirements and company policies.

Skills

Office administration

Organisational skills

Time management

Record-keeping

Education

Diploma/Advanced Diploma/Associate Degree in Business Administration or Management

Job description

MacroVan is an Australian specialist vehicle manufacturer designing and delivering innovative mobile workplace, welfare and accommodation solutions.

Operating in a specialised manufacturing environment, our business requires effective coordination between administration, workshop operations, procurement, suppliers and project delivery.

We are seeking an experienced Office Manager with a strong background in operational administration, preferably within manufacturing, automotive, fleet, engineering or a related technical industry.

Key Responsibilities

Manage and coordinate office administration supporting specialist vehicle manufacturing and operational activities.

Coordinate administrative processes supporting workshop operations, vehicle manufacturing activities, procurement, supplier management and operational reporting.

Implement, monitor and improve office procedures and administrative systems, including reception, records management, accounts and invoice processing.

Supervise administrative staff, assigning work and monitoring work performance.

Coordinate personnel activities for office staff, including recruitment, induction, training, performance management and payroll administration.

Allocate staff, workspace and equipment, and arrange the procurement and maintenance of office supplies and equipment.

Liaise with the General Manager and management team to coordinate office business and resolve administrative and operational issues.

Ensure office operations comply with company policies, WHS requirements and relevant legislation.

Skills and Criteria

Demonstrated experience managing office administration within a manufacturing, automotive, fleet management, vehicle hire and sales, or similarly complex operational environment.

A Diploma, Advanced Diploma or Associate Degree in Business Administration, Management or a related field is preferred. Applicants with at least three years of relevant experience may be considered in lieu of formal qualifications.

Strong organisational, time management and record-keeping skills, with the ability to manage competing priorities and deadlines.

Good communication skills and the ability to work effectively with staff, customers, suppliers and other stakeholders.

Sound judgement, initiative and a commitment to improving office systems and processes.

You are an experienced Office Manager who understands the demands of a hands‑on, operational business.

You are comfortable working across administration, purchasing, financial processes and operational coordination, and have the initiative to establish effective systems and support a busy manufacturing environment.