Administration Manager

Maxwell Recruitment; Newcastle; On-site; AUD 85,000 - 110,000; Full time

Job summary

Maxwell Recruitment is seeking an hands-on Administration Manager to lead daily administration, purchasing, freight, logistics and inventory operations in a busy service environment. You will support and lead the administration and stores teams, allocate workloads and monitor performance to ensure smooth operations.

You will manage data entry, job costing, invoicing and ERP systems (MYOB, Ocerra, Ariba and Coupa), review timesheets, and coordinate with workshop management to align scheduling,

Qualifications

• Experience in an Administration Manager or Office Manager role with leadership responsibilities.
• Strong understanding of purchasing, inventory management and invoicing processes.
• Experience using ERP systems such as MYOB, Ocerra, Ariba or Coupa is advantageous.

Responsibilities

• Overseeing daily administration, purchasing, freight, logistics and inventory operations.
• Leading and supporting the administration and stores teams, allocating workloads and monitoring performance.
• coordinating month-end processes, reporting and financial administration with the Finance Department.

Skills

Leadership

Administration management

ERP systems

Tools

MYOB

Ocerra

Ariba

Coupa

Job description

Hands-on role managing daily administration, purchasing, freight, logistics and inventory operations within a busy service industry environment. Leading and supporting the administration and stores teams, allocating workloads and monitoring performance.

Key responsibilities

• Overseeing purchasing activities, supplier orders, pricing and stock control


• Managing data entry, job costing, invoicing and ERP systems including MYOB, Ocerra, Ariba and Coupa


• Reviewing and approving employee timesheets, labour entries and overtime


• Working closely with workshop management to coordinate job scheduling, purchasing, stock movements and invoicing


• Overseeing inventory management, stocktakes and accurate record keeping


• Monitoring administration KPIs, identifying discrepancies and implementing improvements


• Liaising with customers, suppliers and internal departments to resolve operational issues


• Coordinating month-end processes, reporting and financial administration with the Finance Department


• Conducting team meetings and supporting continuous improvement across business operations

About you

• Previous experience in an Administration Manager, Office Manager or similar leadership role


• Experience within engineering, manufacturing, mining support or an industrial environment highly regarded


• Strong understanding of purchasing, inventory management, invoicing and administrative processes


• Experience using ERP systems, with MYOB, Ocerra, Ariba or Coupa experience advantageous


• Proven ability to lead, support and manage a team


• Hands-on approach with the willingness to assist across all areas of administration


• Strong organisational, communication and problem-solving skills


• High attention to detail and ability to identify and resolve discrepancies


• Ability to manage competing priorities and meet deadlines in a fast-paced environment

Maxwell Recruitment & Training are a specialist manufacturing, trades and construction on-hire agency who through our own onsite RTO provide FREE training to all our workers.