Office Manager

Morton Philips; Adelaide; On-site; AUD 60,000 - 86,000; Full time

Job summary

Small & Whitfield, Adelaide’s premier auction house, seeks an experienced Office Manager to lead the day-to-day administrative operations during a growth phase. You will report to the leadership team, oversee Xero and office systems, coordinate workflow, scheduling, communications, and documentation while supporting administrative staff.

A proactive, detail-oriented, discreet professional will enhance client experience and drive operational efficiencies.

Qualifications

• Proven experience in office management.
• Strong administrative and finance capability.
• Excellent communication skills.
• Collaborative approach to working with internal teams and clients.
• High level of attention to detail, discretion and initiative.

Responsibilities

• Oversee day-to-day administrative operations.
• Support client service delivery and admin staff.
• Coordinate workflow support and scheduling.
• Maintain documentation and communications.
• Enhance client experience and identify operational efficiencies.

Skills

Office management experience

Finance capability

Strong communication skills

Attention to detail

Discretion and initiative

Tools

Xero

Office systems

Job description

Small & Whitfield is Adelaide’s premier auction house, with a long-established reputation for excellence in the valuation and sale of fine art, antiques and collectables. Established in 1982, the business brings together one of Australia’s most experienced and knowledgeable specialist teams, offering expert advice, transparent service and a seamless experience for buyers and sellers alike. With a strong focus on integrity, market expertise and client care, Small & Whitfield continues to deliver trusted auction and valuation services across a diverse range of categories.

An excellent opportunity now exists for an experienced Office Manager to join the team during an exciting phase of growth and ongoing development.

The Office Manager plays a central role in ensuring the smooth day-to-day running of this unique, fast paced business. Reporting to the leadership team, you will oversee administrative operations, support client service delivery and contribute to an eclectic and dynamic workplace. This includes managing Xero, office systems and processes, coordinating workflow support, overseeing scheduling and communications, maintaining documentation and providing support to administrative staff. You will also play a key role in enhancing client experience and identifying opportunities to improve operational efficiencies.

The ideal candidate will be a highly organised and proactive professional with proven experience in office management, ideally within a professional services, retail or small business environment. You will bring strong administrative and finance capability, excellent communication skills and a collaborative approach to working with both internal teams and clients. A high level of attention to detail, discretion and initiative is essential, along with the ability to manage competing priorities in a high energy environment.

This is a rare opportunity to take ownership of an integral role within a close-knit, values-driven business, where your contribution will directly support operational success and client satisfaction.